• From Sunday evening till Tuesday evening we'll go on team building. (Train leaving from HN at 18:11; meeting 17:45) Wednesday back in office.

• From October 4-7 there's the bicycle film festival in Vienna! Justin and Bas interested in going there. Anyone else?

• World Carfree Day was quite a success in Prague. Record amount of people on the bike ride and good selling on the info stand.

• We could have a Istanbul evening to share our experience and show video, foto's and drinks. Justin, Daniel and Bas will organise.

• Thanks to Sam we have business cards for our staff. We should think about printing them in bigger amount. Justin will look into it.

• The bike trailer that we borrowed for the biketour hasn't returned yet. On the listserv of the biketour was a discussion whether to give the trailer back. Kamila tried to explain several times but it's not solved yet.

DECISION: We did what we could and don't feel like putting more time and energy in it. If they want to keep the trailers, we cannot do much but let them know it's not ethically correct.

Two trailers in the office are enough so if we can get one back. Kamila will write one last e-mail to say we'd like 2 trailers in office and they can use the others (as donation to them).

• Thanks to Sam we have business cards for our staff. We should think about printing them in bigger amount.

• From October 4-7 there's the bicycle filmfestival in Vienna! Justin and Bas interested in going there. Anyone else?

• "Caravan/Prague. Bicycling for a new world." new DVD considering for resource centre. We can get 50% on price, so USD 12.5 for one dvd.

NOTE: we should do a price check on our dvd's. Some are quite expensive and might be a barier for buying. At least we should not lose money on it.

• T-shirt designs. People in Turkey wanted to make new designs since they're planners designers. Maximum is 2 colors.

DECISION: We have to see the DVD first and decide. Justin will ask Zack to send in a copy. The price could be around USD20.

• The bike trailer

6. Business cards 7. Cooking + cleaning schedule

DECISION: We have to know from Radka what's possible in cz regarding payments. Justin will contact Michael to ask what's possible for the kagi site. Christi will ask Radka about cz situation/possibilities.

DECISION: The meeting will be on October 8 starting from 10am.

4. Resource centre products

DECISION:

5. Bike trailer

6. Business cards

• We're not sure about the use of this magazine but sending one magazine there can be good anyway. They also asked for back issues, which they can pay the postage for.

DECISION: We'll do the exchange with them and they'll have to pay for back issues postage.

3. Annual Strategy Meeting

• Kamila suggests to have it on Monday October 8 instead of Friday Oct 5.

DECISION: It will be on October 8 at

• What to do with website after marialena left? For the moment we don't have money for paying someone to change it. Unless we find someone to do it for free.

• Michael Bluejay wanted to help with web work: reprogramming resource site (from kagi to paypal). If not the financial structure, he could do the design of the page.

Eduardo from Brazil (refused EVS candidate) is also interested in doing voluntary webwork.

DECISION: We have to know from Radka what's possible in cz regarding payments. Justin will contact Michael to ask what's possible for the kagi site. Christi will ask

2. Magazine Exchange

• We're not sure about the use of this magazine

World Carfree Day was quite a success in Prague. About

1. Website 2. Magazine Exchange 3. Annual Strategy Meeting 4. Resource centre products 5. Bike trailer 6. Cooking + cleaning schedule

1. Website

• What to do with website after marialena left?

Michael Bluejay wanted to help with web work: reprogramming resource site (from kagi to paypal).

DECISION:

2.

DECISION:

• From Sunday evening till Tuesday evening we'll go on teambuilding. (Train leaving from HN at 18:11; meeting 17:45) Wednesday back in office.

• The bulletin call-out for donations gave us already one. We also got supporting members.
• Justin is working on Friday (Czech holiday) because next week there will be little time. Bas might do the same.
• Kamila takes a day off tomorrow because she's moving.
• Michal takes holidays next week.

Present: Kamila, Christi, Justin, Sam and Bas

Announcements

• bulletin anounce gave us already one donation+ some members
• Justin is working on friday (holiday) because next week little time
• Kamila takes day off tomorrow because she's moving
• michal takes holidays next week

Agenda
1. Magazine Meeting 2. NESsT 3. Team Building 4. Annual Strategy Meeting 5. World Carfree Day 6. Resource Centre-AA orders 7. Magazine Exchange 8. Website 9. Randy's status 10. Financial situation

1. Magazine Meeting

• Bas, Sam and Justin will be at the meeting. Kamila wants a meeting report. Christi exempts herself from working on this issue because of extra work on 2008 core funding and NESsT stuff

DECISION: The meeting will be Thursday at 2 pm. Justin will give Kamila a report about who will do what and deadlines. If additional time is needed for the meeting, it will be completed on Mon. (24-9)

2.NESsT

• There is a business plan due 26 Oct. Christi needs to meet with Justin.

DECISION: Meeting next Tues. @ 11 am

3. Team Building

• We will have a team building activity soon. Sam suggests go-karting :). This weekend is not possible. Fri. 28th Sept. is a national CZ holiday. Kamila proposes that we go Sun. 30th to Radka's (or Monday morning) and return Tues. or Wed.

DECISION: We will leave Sunday and return Tuesday evening (30th Sept-2 October)

4. Annual Strategy Meeting

• We need to have strategy meeting early Oct.

DECISION: We will have it 5th Oct. Location will be determined later.

5. World Carfree Day

• There will be a Resource Centre table, and we need staff members to be there.

DECISION: Kamila will be at the table during the bike ride (3-5). Kamila will discuss things with Daniel and determine if there are other times when a WCN person should be at the table. Based on this, staff will volunteer to cover other times if necessary. Kamila will tell all staff by Fri.

6. Resource Centre-AA orders

• This is paid for through the UK paypal site on the AA Website or by check. There are some orders which came via email from Paypal.

7. Magazine Exchange

• There is a magazine exchange request from another organisation.

DECISION: Kamila and Justin will discuss the details later.

8. Web

• We would still like to implement proposed changes to the website.

DECISION: We will postpone discussion of this until next Wed.

DECISION: Bas will send the materials. Christi will investigate the paypal account to see which account the money goes to and how (ie. check or auto-transfer). 9. Randy's status

• Last time we talked Randy offered to work on conference on volunteer basis after August; however, there is a lot of work in the month of Sept. He helped with youth exchange (beginning Sept.) and there is a lot of work to be done with Istanbul conference follow-up and finalising Portland contract (08 conference). He proposes that he be allowed to invoice 1/4 time CZ salary for Sept. After Sept. he will be a volunteer, but this will be re-evaluated closer to the PDX conference depending on workload. He offers that the invoice for Sept. wages be paid whenever the money is available. Kamila proposes that Justin take over some of Randy's work after Sept.

DECISION: Randy will invoice for Sept. It will be paid when we can.

10. Financial Situation

• There is a cash flow problem and money is due back to the EC. Christi is working on 08 core grants. The proposal is that everyone will be looking for potential donors, we will be selling resources at WCFD, there is a letter out to Mark Brown.

DECISION: The membership coordinator will send a request for membership fees to all members who have not paid their membership fees. Christi will send out an email asking people what they will do to help find money, and everyone will respond within one week about what they will do, who they will ask, etc.