Present: Chris, Theo, Jane, Sapi, Tanja

Announcements

• Policy manual updated
• Huge thanks, goodbye and welcome back anytime Sapicku!

Updates

• Member fee drive (next week or in Jan?)
• T-shirts
• TCC IX
• SC meeting summary
• Cidgem's EVS situation
• Justin's Handover

Items

• TCC X
• Sam's extension until the end of Jan.
• Member survey part 2
• Member survey part 1 results
• Thanks to volunteers/other Holiday greetings
• Holiday sales (RC)
• Donation practices
• Sappi Handover
• Big List

Announcements Policy manual updated Office policies are updated: Tanja will make a draft regarding working from home and staff bi-monthly plans and weekly plans. Another talk will be made when Marco arrives next month to confirm office hour changes

Sapi Huge thanks, goodbye and welcome back anytime Sapicku! She will be missed. She has been a huge help.

Updates

Member fee drive (next week or in Jan?): Due to a poor response from the survey, uncertainty regarding their contact information, and the busy pre-Christmas period, the drive will begin in January.

T-shirts The order will be arriving tomorrow the 11th of December.

TCC IX There was a SC meeting yesterday. It was proposed that the conference be separate from the AGM. The conference could be in September and AGM in June or July or October. The SC (some of whom were involved with ICC conferences in the past) would like to have a talk with the conference organisers in Brusselles.

SC meeting summary The conference was the biggest issue. The SC approved one of the 3 new member organisations that weren't agreed upon at the 2008 AGM. They worked on the annual workplan. The project priorities surveys will be what this workplan is based on. This will be worked on more in January. The SC will write an e-mail thanking volunteers who have helped us out this year.

Cidgem's EVS situation Cigdem is on the same page with us with regards to EVS responsibilities and we will go on with her being one of our four EVS volunteers for 2009.

Justin's Handover He has finished his handover. He has sent his bill with the charters by mail.

WCN E-mail Martin, Sara, Capp wish to keep their accounts. Justin's will remain open until the end of January. The others that did not reply or replied to close the account will have their accounts closed.

Items

TCC X We have to send out a call out for proposals for the 2010 conference. Decision: The deadline for submissions will be the end of February 2009. We will send a call out in the next bulletin, magazine, WCN website and the big discussion list(by Tanja).

Sam's extension until the end of Jan. Sam would be very helpful with handover to new EVS and assistance for Carbusters Issue 37 Decision: We will hire Sam full time for 2-weeks in the latter half of January

Member survey part 1 results The deadline is on Friday Decision: We will analyse and summarise the data next year. This will be sent to the big list once this is completed. 10 of the survey fillers will receive one copy. These winners will be announced in the next survey.

Thanks to volunteers/other Holiday greetings The SC wishes to thank the many who have helped us Decisions: People will let Tanja know people who have volunteered this year. Christmas greetings to members will be done by Tanja. Jane and Chris will deal with the Christmas card for the Christmas bulletin

Holiday Sale Decision: postponed until after Christmas

Donation practices We occasionally get donations over 500 Euros. Now we don't have a policy on whether to make this information public or keep it private. Decision: This is a big decision which we will discuss and decide in the first two months of 2009.

Sapi Handover Sppi will finish her time volunteering for us in the office 11/12/08. Decision: Jane will take over the managing of our calendar. She will forward to Tanja information about insurance for WCN staffers. She will add her new knowledge to the office how-to-guide. Jane will take over the communications regarding the new server. She will close her wcn e-mail account and her correspondence will continue at sapi [at] ecobytes.net .

Big List It's difficult to subscribe to the big e-mail list Decision: Theo will e-mail the regulator of the list Sara Stout to ask her to make the list open to anyone without necessity of prior approval.