Present: Chris, Justin (via skype) Sam, Tanja and Theo
Announcements
- Carbusters 35 has been sent to the printer. Should be ready next week.
- Party on Thursday to celebrate the NESst and APE grants and the successful conclusion of Carbusters 35.
- Cigdem worked very much on the new magazine's design. We would like to thank her very much.
Updates
First SC meeting took place last week. Basic rules and routines were discussed and decided. Workings to improve the AGM were discussed.
- EVS (Jane, Daria, Marc-Henri)
Jane from the UK, Daria from Russia and Marc-Henri will be the next EVS volunteers, starting from December/January. One more volunteer remains to be chosen.
- Justin's workings (past 2 months)
a. Working at the TCFC.
b. Working on the bulletin.
c. Trying to add more languages to the website.
d. Work on approval of new members.
- Tanja's workings (last week + upcoming)
a.
- Lutra's workings (last week + upcoming)
a. Working on EVS applications
Theo will call Kamila to see what needs to be done. Czech National Agency has already said ok.
Agenda
1. One more EVS (Cigdem, Markus or Mathieu)
2. Membership coordination (general issues/tasks + priorities)
3. Individual members (their role in the network - how to engage them more)
4. Sam's, Chris' and Theo's workplans after mag
5. Creating a to-do-list at the office (including office and project tasks)
6. Thanking Cigdem
7. Welcome packages to new EVS volunteers - who will do?
8. Last week's minutes - where are they?
9. Office cleaning - when?
10. Kagi changes (+ redesign) - who will coordinate?
11. CB distribution - who and how?
12. Carbusters website overhaul
1. One more EVS (Cigdem, Markus or Mathieu)
- We can take one more EVS volunteer for next season.
DECISION: Cigdem will be the next EVS.
Tanja: We need to decide today who will be the next volunteer.
2. Membership coordination (general issues/tasks + priorities)
- Justin's tasks for the next two months.
Justin: My tasks are -
a. Approval of pending members.
b. Working on the new fees policy for joining the WCN.
c. Being in touch with the new members.
Tanja: Justin needs to develop a detailed work plan for his future tasks, concentrating on the membership fees.
Justin: I will send a draft proposal by the end of this week to the Management Committee.
Tanja: We need to know when money to the organisation will start flowing in.
Justin: We must first decide on the fee, then renew the joining section of the website to include the 'annual renewal' and then ask people to pay. These could be done by September.
Tanja: We need also to develop a membership survey, organised by Justin, to ask member orgs what they need from the WCN.
Justin: There is an old version that could act as a base for a new one.
Tanja: This is old. A new version should be sent to everyone.
Justin: Sounds good.
Tanja: We need also to work with members regarding the World Carfree Day.
Justin: It would be good to have someone who could work with updating the website. I am going to make a call-out to member orgs to send their information and highlight on the September bulletin the WCD plans around the world.
Tanja: Noone here has the technical knowledge to update the website and deal with a flow of lots of information. That is why it is better to have a wiki.
DECISIONS: [I'm not sure what was exactly decided]
3. Individual members (their role in the network - how to engage them more)
- We need to communicate actively with individual members and involve them more.
DECISION: We will send a list of all members to Justin, along with regular updates, to add to the bulletin. Tanja, as fundraiser, will develop correspondence with individual members who can help the organisation in financial ways.
4. Sam's, Chris' and Theo's workplans after mag
Sam: Put the magazine online, work in distribution, help with the new issue.
Chris: Work in the next issue, work on the blog, help with data entry for WCD in the wiki, work on the local carfree day.
Theo: Work in the next issue, help with media outreach, work on online outreach.
5. Creating a to-do-list at the office (including office and project tasks)
DECISION: Brainstorm on what are the essential tasks in the office and in relation to the WCN projects and prioritise them.
6. Welcome packages to new EVS volunteers - who will do?
DECISIONS: Theo will send packages with various gifts for the new volunteers.
7. Last week's minutes - where are they?
Chris: The computer froze and therefore these are irrevocably lost :(
8. Kagi changes (+ redesign) - who will coordinate?
- Kagi must be changed in order to have the new prices.
DECISION: Contact Steve and Randy to see what needs to be done, then Jacob.
9. CB distribution - who and how?
DECISIONS:
a. The Prague office will send magazines to Justin in Budapest so as to kickstart distribution and readership there. Justin will look for propers distributors and channels starting from September.