who's coming + available to help with preparations?
6. "Paul Goodman Changed My Life" film proposal
7. AOB
8. Date of next meeting
Agenda for 30 November 2009 (Skype conference call at 21:00 CET)
Time limit, chairperson, notetaker
1. Update from the ICC
Emphasized''- Is the ICC composed by
Basak Cidem
Tanja Skola
Jane Harding
Daria Samokhvalova
Marko Thull
Radka Thichavska
Alexander Berthelsen
Anna
finances
staff (any further discussion on the necessity of an office manager)
projects
2. Membership issues
Steeries outside Europe to assist in getting in touch with members
'-ok, ag'
Discussion on the institutional members. How to set the criterias?
- propose a new branch or group, ag
Update from the SC members on recommendations for accepting and gaining new members.
''- have celebrate wcfd for 3 years, or particiapte in at least
one tcfc and celebrate two wcfd''
3. TCC IX update
4. Participation of SC members (to Skype meetings and the discussions on the e-mail group)
* SC list facilitation
5. Any Other Business (AOB)
6. Next SC skype meeting (keep up with the doodle)- Schedule december 2009 and january 2010- vacations, ag
to:
2. SC election
3. AGM after TCC X in Mexico - 25 June 2011 ???
4. AOB
5. Date of next SC meeting
Changed lines 23-26 from:
Agenda for 23 November 2009 (Skype conference call at 21:00 CET)
Time limit, chairperson, notetaker
to:
Agenda for Special Meeting 8 November 2009 (Skype conference call at 19:00 CET)
Time limit, chairperson, notetaker, AOB
Added lines 30-47:
2. Capacity building seminar, 2009 AGM and Network Development seminar - brief summary
3. Appointment of European Steering Committee
4. WCN Europe Management Committee
5. AOB
6. Date of next SC meeting
Agenda for 11 November 2008 (Skype conference call)
1. Introductions, time limit, notetaker etc.
Deleted lines 48-88:
projects (any further discussion on the project priorities), Youth Exchange 2010, Carbusters, Carfree Cookbook
3. Membership issues
Membership fees
New member organisations
4. Update on the Management Committee
5. Report back from Brussels (Simon)
6. AOB
7. Next SC skype meeting (keep up with the doodle)
Agenda for Special Meeting 8 November 2009 (Skype conference call at 19:00 CET)
Time limit, chairperson, notetaker, AOB
1. Welcome to new SC members and introductions
2. Capacity building seminar, 2009 AGM and Network Development seminar - brief summary
3. Appointment of European Steering Committee
4. WCN Europe Management Committee
5. AOB
6. Date of next SC meeting
Agenda for 11 November 2008 (Skype conference call)
1. Introductions, time limit, notetaker etc.
2. Update from ICC
Changed lines 152-161 from:
We need somebody from the Network to assist the ICC with the WCD inquiries (few per week from the medias and municipalities)
to:
We need somebody from the Network to assist the ICC with the WCD inquiries (few per week from the medias and municipalities)
Emphasized''- Is the ICC composed by
Basak Cidem
Tanja Skola
Jane Harding
Daria Samokhvalova
Marko Thull
Radka Thichavska
Alexander Berthelsen
actually as in webpage wcfn appear?,ag''
Added lines 22-23:
'-ok, ag'
Changed lines 25-26 from:
Update from the SC members on recommendations for accepting and gaining new members
to:
- propose a new branche or group, ag
Update from the SC members on recommendations for accepting and gaining new members.
''- have celebrate wcfd for 3 years, or particiapte in at least
one tcfc and celebrate two wcfd''
Changed lines 36-37 from:
to:
-what does it mean, thanks, ag
Changed lines 39-40 from:
to:
- Schedule december 2009 and january 2010- vacations, ag
Agenda for 9 October 2009 (Skype conference call at 18:00 CET)
to:
Agenda for 21 October 2009 (Skype conference call at 18:00 CET)
Changed lines 7-17 from:
Tanja to circulate details of the Prague 'Carfree Actions' seminar - 4 to 8 Nov 2009 - and follow-up Hannover carfree day presentation offer.
Tanja/ICC to open Prague seminar registration and publish programme by 2 October.
Simon to draft questionnaire for potential SC members seeking election.
Simon/Daria to prepare instructions for online forum. Topics to be announced by 2 October: Tanja to write to orgs; Simon to write to big list. Start discussions 6 October. Facilitation as per previous minutes.
* a) Tanja to circulate details of the Prague 'Carfree Actions' seminar - 4 to 8 Nov 2009 - and follow-up Hannover carfree day presentation offer.
to:
Tanja to circulate details of the Prague 'Carfree Actions' seminar - 4 to 8 Nov 2009 - and follow-up Hannover carfree day presentation offer.
Changed line 9 from:
b) Tanja/ICC to open Prague seminar registration and publish programme by 2 October.
to:
Tanja/ICC to open Prague seminar registration and publish programme by 2 October.
Changed lines 11-17 from:
c) Simon to draft questionnaire for potential SC members seeking election.
d) Simon/Daria to prepare instructions for online forum. Topics to be announced by 2 October: Tanja to write to orgs; Simon to write to big list. Start discussions 6 October. Facilitation as per previous minutes.
e) ICC to work on membership drive.
to:
Simon to draft questionnaire for potential SC members seeking election.
Simon/Daria to prepare instructions for online forum. Topics to be announced by 2 October: Tanja to write to orgs; Simon to write to big list. Start discussions 6 October. Facilitation as per previous minutes.
Agenda for 24 September 2009 (Skype conference call at 18:00 CET)
to:
Agenda for 9 October 2009 (Skype conference call at 18:00 CET)
Changed lines 6-9 from:
2. Statutes (Pippa and Simon)
Hopefully agreed before the meeting
to:
a) Tanja to circulate details of the Prague 'Carfree Actions' seminar - 4 to 8 Nov 2009 - and follow-up Hannover carfree day presentation offer.
b) Tanja/ICC to open Prague seminar registration and publish programme by 2 October.
c) Simon to draft questionnaire for potential SC members seeking election.
d) Simon/Daria to prepare instructions for online forum. Topics to be announced by 2 October: Tanja to write to orgs; Simon to write to big list. Start discussions 6 October. Facilitation as per previous minutes.
e) ICC to work on membership drive.
2. Update from ICC (Tanja)
finances
staff
projects
Changed lines 30-31 from:
4. SC applications (Jason?)
to:
4. SC applications
Changed lines 35-36 from:
to:
Todd Edelman
Changed lines 69-93 from:
Agenda for 29 July 2009 (Skype conference call at 17:00 CET)
Time limit, chairperson, notetaker, AOB
1. Update from ICC (Tanja)
finances
staff
projects
2. TCC IX (2010) update (Simon)
3. AGM preparations
see doc circulated by Eda
4. SC applications
see spreadsheet circulated by Simon
5. Statutes
6. AOB
? membership issues ?
7. Next SC skype meeting
to:
Changed lines 107-131 from:
Agenda for 1 July 2009 (Skype conference call at 20:00 CET)
1. Time limit, chairperson, notetaker, AOB
2. Minutes of last meeting and matters arising
Membership fees - see item 5
TCC 2010 - see item 4
TCC VIII Portland evaluation - follow up
Inactive and potential new steeries - next steps
3. Update from ICC (Tanja)
finances
staff
projects
4. TCC IX (2010) update
see hosting agreement sent by Simon on 29/06/09
5. Membership issues
6. AOB
7. Next SC skype meeting
to:
Agenda for 23 September 2008 (Skype conference call)
1. Welcome Eda! Welcome all!
Brief introductions and time commitments
We need to (re)define the role of WCN's so called individual members = paying members = active individuals. It appears that we have "active individuals" who are taking part in WCN's activities and decision making, but not necessarily paying for their membership which is according to the statutes obligatory for "individual members". Vice versa we have "paying members" who are according to the statutes "free to initiate or participate fully in any network project or activity" but we have been neglecting them badly by not engaging them nor even communicating with them regularly. In fact we don't even know whether they want to be just supporters money wise or do they want to get involved in our activities. The questions are:
Changed lines 28-29 from:
What do they want to be? What do we want them to be?
to:
What do they want/expect to be?
What do we want them to be?
Changed lines 32-33 from:
to:
Changed lines 35-36 from:
Member approval also twice per year (AGM in the summer, SC in the winter?)
to:
Member approval also twice per year (AGM in the summer, SC in the winter? Requires a change in the statutes..)
7. Individual members - Who are they? (Their role in the network & how to engage them) - Tanja
We need to (re)define the role of WCN's so called individual members = paying members = active individuals. It appears that we have "active individuals" who are taking part in WCN's activities and decision making, but not necessarily paying for their membership which is according to the statutes obligatory for "individual members". Vice versa we have "paying members" who are according to the statutes "free to initiate or participate fully in any network project or activity" but we have been neglecting them badly by not engaging them nor even communicating with them regularly. In fact we don't even know whether they want to be just supporters money wise or do they want to get involved in our activities. The questions are:
Who are the individual members (statutes vs. practice)?
What do they want to be? What do we want them to be?
Should we treat them like member orgs or as donators?
Clarifying the role of the SC (see the Global Statutes and the AGM minutes); Establishing "a workings plan" for the SC (rights and responsibilities of members, internal and external communications, the decision making process, meeting routines & other necessary procedures)
to:
Clarifying the role of the SC (see the Global Statutes and the AGM minutes)
Establishing "a workings plan" for the SC (rights and responsibilities of members, internal and external communications, the decision making process, meeting routines & other necessary procedures and practicalities)
Changed lines 14-15 from:
Overview on SC's upcoming tasks (The general tasks according to the statutes, Tasks assigned by the AGM 2008, "Leftovers" from the previous term(?); Drafting a workplan for the rest of the year; Individual members' roles/tasks
to:
Overview on SC's upcoming tasks (the general tasks according to the statutes, tasks assigned by the AGM 2008, "leftovers" from the previous term(?)) Strategic plan; Project priorities; AGM afterthoughts - How to develop and improve the AGM
Drafting a workplan for the rest of the year
Individual members' roles/tasks
Changed lines 19-20 from:
Approval of provisional member organizations (see Justin's email)
to:
Approval of provisional member organizations (see Justin's email/AGM decision)
Membership fees/yearly renewal
Changed lines 23-24 from:
Communications between the SC and the ICC; SC's level of involvement in ICC's daily life (financials, projects, internal issues); ICC's job descriptions and job performance record
to:
Communications between the SC and the ICC
SC's level of involvement in ICC's daily life (financials, projects, internal issues)
ICC's annual work plan
ICC's job descriptions and job performance records
Electing a facilitator and a notetaker for the meeting
SC's role and workings
Clarifying the role of the SC (see the Global Statutes and the AGM minutes); Establishing "a workings plan" for the SC (rights and responsibilities of members, internal and external communications, the decision making process; meeting routines)
SC's tasks for 2008
Drafting a workplan for the rest of the year (The general tasks according to the statutes, Tasks assigned by the AGM 2008, "Leftovers" from the previous term(?), Individual members' roles/tasks
to:
1. Welcome all! Brief introductions
2. Electing a facilitator and a notetaker for the meeting
3. SC's role and workings
Clarifying the role of the SC (see the Global Statutes and the AGM minutes); Establishing "a workings plan" for the SC (rights and responsibilities of members, internal and external communications, the decision making process, meeting routines & other necessary procedures)
4. SC's tasks for 2008
Overview on SC's upcoming tasks (The general tasks according to the statutes, Tasks assigned by the AGM 2008, "Leftovers" from the previous term(?); Drafting a workplan for the rest of the year; Individual members' roles/tasks
5. SC and the member groups
Approval of provisional member organizations (see Justin's email)
6. SC and the ICC
Communications between the SC and the ICC; SC's level of involvement in ICC's daily life (financials, projects, internal issues); ICC's job descriptions and job performance record
SC scribe
Big list facilitator
Liaison to project coordinators
4. Strengthening network of org. members
5. Strengthening presence in media: Media Strategy
6. SC to develop Annual Plan with ICC (to coincide with Strategic Plan)
7. TCC IX: York v Brussels -> deadline March 31
to:
Agenda for July 2008 (Skype conference call)
Welcome all! Brief introductions
Electing a facilitator and a notetaker for the meeting
SC's role and workings
Clarifying the role of the SC (see the Global Statutes and the AGM minutes); Establishing "a workings plan" for the SC (rights and responsibilities of members, internal and external communications, the decision making process; meeting routines)
SC's tasks for 2008
Drafting a workplan for the rest of the year (The general tasks according to the statutes, Tasks assigned by the AGM 2008, "Leftovers" from the previous term(?), Individual members' roles/tasks
1. Develop action plan for consistently recording SC decisions
2. SC roles, we still need to find volunteers to do the following tasks:
a. SC scribe
b. big list facilitator
c. liaison to all project coordinators
3. Continue to brainstorm fundraising opportunities
4. Define the role of the SC staff liaison.
5. Towards Carfree Cities IX location decision
--
to:
Agenda for February 2008 (post-Retreat in Berlin)
1. Fundraiser position and duties
2. Plan for recording and distributing SC updates
3. SC roles:
SC scribe
Big list facilitator
Liaison to project coordinators
4. Strengthening network of org. members
5. Strengthening presence in media: Media Strategy
6. SC to develop Annual Plan with ICC (to coincide with Strategic Plan)
7. TCC IX: York v Brussels -> deadline March 31
defining the role of existing and possible future roles to divide up responsibility among SC members, by creating any new roles and writing a short guide for how to do each (1. carfree_network list facilitator, 2. back-up SC list facilitator, 3. advisory board liaison, 4. ICC liaison, 5. liaison to all project coordinators, 6. media spokesperson, 7. campaigns liaison, 8. decision 'scribe' / quarterly report writer / Wiki manager. 7. other
i have updated the SC wiki page. It seems that there were a bunch of communication suggestions made at some point, i don't know if those were ever discussed. and i put the list that sara compiled into the suggested items section, i guess once we have a consensus on that, we can move the items we want to work on over to the current agenda items.
thus here is my proposal. but first of all, since i didn't hear a
resounding yes on the skype meet, i guess nothing is happening, for
the time being, right?
so, i put the different agenda items into categories:
1. would be good to talk about them soon
-producing quarterly report - Starting Carfree Indy media -Having special SC, ICC, AB meetings once or twice a year
2. all time issues
-SC member involvement with Network Projects -WCN Fundraising -Development of WCN Skill-Sharing on the internet (a, b,c) -Strategic Plan -Carbusters Magazine -communication related suggestions (which was previously there)
3. needs a one time working through, perhaps less urgent
-SC member involvement with Network Projects -Defining the role of the SC staff liaison
okay, you might have noticed that what i put into the category of more
urgent two my own suggestions. now i don't mean to hog the agenda, but
let me explain my thinking: 1) the carfree indymedia subject has had
some problems getting started, and perhaps a little bit of discussion
can get that going. it would then be nice if that could get started,
and be developing further in the background. 2) strategical meeting
with AB SC ICC, more important than the previous item, i would say,
and urgent, because if we could get that to happen around the time of
TCFC in istanbul, we should get organized with that now. 3) producing
quarterly report probably won't require too much time spent)
some of the "all time issues" would be most effectively discussed in a
situation like strat. meeting (as i envision it), but we could also
choose to discuss one or several of those as a current sc item, based
on what people feel is urgent.
but if someone wants to suggest a different organization of the
categories, or would like to bump something up to more urgent, that is
also fine. also, since susanna indicated that she is not really able
to the facilitating right now very well, i could offer to facilitate
for the moment, at least until we have a clear agenda, and now what we
are doing, and can figure out who will do faciliating in the
foreseeable future. but of course all this is open for discussion and
agreement, so feel free to send in other ideas or disagree.
1. Quarterly Report state of the art 2. possibility of signing letters in name of WCN 3. state of the art Istanbul 4. are we active in Velocity Munich? 5. state of the art Portland (are there combination activities with SLP?) 6. defining the role of existing and possible future roles to divide up responsibility among SC members, by creating any new roles and writing a short guide for how to do each (1. carfree_network list facilitator, 2. back-up SC list facilitator, 3. advisory board liaison, 4. ICC liaison, 5. liaison to all project coordinators, 6. media spokesperson, 7. campaigns liaison, 8. decision 'scribe' / quarterly report writer / Wiki manager.\\
to:
Agenda items May - June 2007
1. quarterly report [QR-07-1](done)
2. possibility of signing letters in name of WCN [LettSign](until May 7)
3. Process proposals [CommProc] (until May 7)
3. ICC-SC-AB meeting [StratMeet] (May 7 - June 7)
4. Velocity Munich [VeloMunich]
5. Istanbul conference [TCFC07]
6. Portland/SLP conferences [TCFC08]
7. SC roles [ScRoles]
defining the role of existing and possible future roles to divide up responsibility among SC members, by creating any new roles and writing a short guide for how to do each (1. carfree_network list facilitator, 2. back-up SC list facilitator, 3. advisory board liaison, 4. ICC liaison, 5. liaison to all project coordinators, 6. media spokesperson, 7. campaigns liaison, 8. decision 'scribe' / quarterly report writer / Wiki manager.\\
i have updated the SC wiki page. It seems that there were a bunch of communication suggestions made at some point, i don't know if those were ever discussed. and i put the list that sara compiled into the suggested items section, i guess once we have a consensus on that, we can move the items we want to work on over to the current agenda items.
thus here is my proposal. but first of all, since i didn't hear a
resounding yes on the skype meet, i guess nothing is happening, for
the time being, right?
so, i put the different agenda items into categories:
1. would be good to talk about them soon
-producing quarterly report - Starting Carfree Indy media -Having special SC, ICC, AB meetings once or twice a year
2. all time issues
-SC member involvement with Network Projects -WCN Fundraising -Development of WCN Skill-Sharing on the internet (a, b,c) -Strategic Plan -Carbusters Magazine -communication related suggestions (which was previously there)
3. needs a one time working through, perhaps less urgent
-SC member involvement with Network Projects -Defining the role of the SC staff liaison
okay, you might have noticed that what i put into the category of more
urgent two my own suggestions. now i don't mean to hog the agenda, but
let me explain my thinking: 1) the carfree indymedia subject has had
some problems getting started, and perhaps a little bit of discussion
can get that going. it would then be nice if that could get started,
and be developing further in the background. 2) strategical meeting
with AB SC ICC, more important than the previous item, i would say,
and urgent, because if we could get that to happen around the time of
TCFC in istanbul, we should get organized with that now. 3) producing
quarterly report probably won't require too much time spent)
some of the "all time issues" would be most effectively discussed in a
situation like strat. meeting (as i envision it), but we could also
choose to discuss one or several of those as a current sc item, based
on what people feel is urgent.
but if someone wants to suggest a different organization of the
categories, or would like to bump something up to more urgent, that is
also fine. also, since susanna indicated that she is not really able
to the facilitating right now very well, i could offer to facilitate
for the moment, at least until we have a clear agenda, and now what we
are doing, and can figure out who will do faciliating in the
foreseeable future. but of course all this is open for discussion and
agreement, so feel free to send in other ideas or disagree.
6. defining the role of existing and possible future roles to divide up responsibility among SC members, by creating any new roles and writing a short guide for how to do each (1. carfree_network list facilitator, 2. back-up SC list facilitator, 3. advisory board liaison, 4. ICC liaison, 5. liaison to all project coordinators, 6. media spokesperson, 7. campaigns liaison, 8. decision 'scribe' / quarterly report writer / Wiki manager.\\
1. Quarterly Report state of the art
2. possibility of signing letters in name of WCN
3. state of the art Istanbul
4. are we active in Velocity Munich?
5. state of the art Portland (are there combination activities with SLP?)
6. other?
to:
1. Quarterly Report state of the art 2. possibility of signing letters in name of WCN 3. state of the art Istanbul 4. are we active in Velocity Munich? 5. state of the art Portland (are there combination activities with SLP?) 6. other?\\
1. Quarterly Report state of the art
2. possibility of signing letters in name of WCN
3. state of the art Istanbul
4. are we active in Velocity Munich?
5. state of the art Portland (are there combination activities with SLP?)
6. other?
1. Strategic Plan: The Strategic Plan is the next agenda item for the Steering Committee. Since many of our agenda items so far have been of a formal and technical nature, we decided to begin this topic with a broad, open brainstorm of what we would like the network to work on and accomplish. The format of our February 28 Skype meeting did not allow us to do this. However, we decided to start by having each of us write a one-paragraph 'personal brainstorm' on this topic (what we think the network should be doing and how we'd like to participate), to be sent to the Steering Committee discussion list within the month of March. The discussion can begin at any time from March 1 on. Steering Committee members should also review the existing draft Strategic Plan that is available in the Members section of Worldcarfree.net, on a Wiki page under Steering Committee. The document, after modifications, could be adopted in May at the 2006 AGM. Many funders ask for or require strategic plans, but such documents also really help keep organisations/networks focused, effective and efficient in working toward their goals.
AGM 2006 Tabor ("Goals and strategies for next 3-4 years: Nothing to reach consensus here, just to pass recommendations on to the steering committee, as follows: ...")
AGM 2005 Budapest
AGM 2004 Berlin
2. Wording for Footnote to Charter:
"While the explicit intention of the World Carfree Network is to discourage use of cars, it also implies discouraging the use of unsustainable private motor vehicles such as cars, motorcycles, Segways (in cases where they must share limited infrastructure with pedestrians, such as on sidewalks), tuk-tuks or motorized three-wheelers, while promoting public and preferably non-motorised forms of transport. In order to generalise this statement, please take this clarification into account when reading "car" or "automobile." For example, motorcycles are not mentioned in this Charter, however they are private motorised vehicles that the World Carfree Network does not intend to encourage at all."
the item is to clearly define what we mean by car or automobile
Todd expressed disagreement that in certain cases trucks are the best way of transport
Markus suggests that we wait until the next AGM to deal with the truck issue
this is not about our mission or aims of the network, we should stick to the definition
can car be translated as any unsustainable transport mode?
the intention of WCN is to discourage the use of automobiles, but the definition also includes the unsustainable use of "individual" motor vehicles, including motorcycles and trucks
a) Responding with comments on agenda items within the time period specified by the facilitator. (Abstention with notification is acceptable.)
to:
a) Responding with comments on agenda items within the time period specified by the facilitator. (Abstention with notification is acceptable.)\\
Changed lines 21-25 from:
Removal of an SC member
A Steering Committee member may be removed according to the following process:
a) If after two months of not meeting the minimum requirements, a Steering Committee member will be asked to voluntarily resign by the other Steering Committee members.
b) If after three months of not meeting the minimum requirements, a Steering Committee member will be removed from the Steering Committee, and the Advisory Board will be asked to select a replacement.
to:
Removal of an SC member:
A Steering Committee member may be removed according to the following process: a) If after two months of not meeting the minimum requirements, a Steering Committee member will be asked to voluntarily resign by the other Steering Committee members. b) If after three months of not meeting the minimum requirements, a Steering Committee member will be removed from the Steering Committee, and the Advisory Board will be asked to select a replacement.\\
Changed lines 28-29 from:
2. Adress issue of Rajendra's non-participation.
to:
2. Adress issue of Rajendra's non-participation.\\
Changed lines 31-36 from:
3. Strategic Plan: The Strategic Plan is the next agenda item for the Steering Committee. Since many of our agenda items so far have been of a formal and technical nature, we decided to begin this topic with a broad, open brainstorm of what we would like the network to work on and accomplish. The format of our February 28 Skype meeting did not allow us to do this. However, we decided to start by having each of us write a one-paragraph 'personal brainstorm' on this topic (what we think the network should be doing and how we'd like to participate), to be sent to the Steering Committee discussion list within the month of March. The discussion can begin at any time from March 1 on. Steering Committee members should also review the existing draft Strategic Plan that is available in the Members section of Worldcarfree.net, on a Wiki page under 'Steering Committee'. The document, after modifications, could be adopted in May at the 2006 AGM. Many funders ask for or require strategic plans, but such documents also really help keep organisations/networks focused, effective and efficient in working toward their goals. - AGM 2005 - AGM 2004
4. Wording for Footnote to Charter
to:
3. Strategic Plan: The Strategic Plan is the next agenda item for the Steering Committee. Since many of our agenda items so far have been of a formal and technical nature, we decided to begin this topic with a broad, open brainstorm of what we would like the network to work on and accomplish. The format of our February 28 Skype meeting did not allow us to do this. However, we decided to start by having each of us write a one-paragraph 'personal brainstorm' on this topic (what we think the network should be doing and how we'd like to participate), to be sent to the Steering Committee discussion list within the month of March. The discussion can begin at any time from March 1 on. Steering Committee members should also review the existing draft Strategic Plan that is available in the Members section of Worldcarfree.net, on a Wiki page under Steering Committee. The document, after modifications, could be adopted in May at the 2006 AGM. Many funders ask for or require strategic plans, but such documents also really help keep organisations/networks focused, effective and efficient in working toward their goals.
AGM 2006 Tabor ("Goals and strategies for next 3-4 years: Nothing to reach consensus here, just to pass recommendations on to the steering committee, as follows: ...")
* why don't we include trucks?
* the item is to clearly define what we mean by car or automobile
* Todd expressed disagreement that in certain cases trucks are the best way of transport
* Markus suggests that we wait until the next AGM to deal with the truck issue
* this is not about our mission or aims of the network, we should stick to the definition
* can car be translated as any unsustainable transport mode?
* the intention of WCN is to discourage the use of automobiles, but the definition also includes the unsustainable use of "individual" motor vehicles, including motorcycles and trucks
* the SC will tinker with the wording - APPROVED
to:
why don't we include trucks?
the item is to clearly define what we mean by car or automobile
Todd expressed disagreement that in certain cases trucks are the best way of transport
Markus suggests that we wait until the next AGM to deal with the truck issue
this is not about our mission or aims of the network, we should stick to the definition
can car be translated as any unsustainable transport mode?
the intention of WCN is to discourage the use of automobiles, but the definition also includes the unsustainable use of "individual" motor vehicles, including motorcycles and trucks
the SC will tinker with the wording - APPROVED
Changed lines 53-61 from:
* This statute states that SC shall oversee financial activity
* Our view: SC is not a financial oversight body, but can be asked to review financial matters
* a related issue of WCN board and legal responsibility was raised
* Recommendation: SC shall alter 7c to reflect its proper role, and will disucss the second issue with ICC
to:
This statute states that SC shall oversee financial activity
Our view: SC is not a financial oversight body, but can be asked to review financial
a related issue of WCN board and legal responsibility was raised
Recommendation: SC shall alter 7c to reflect its proper role, and will disucss the second issue with ICC
2. Guidelines for Carfree Network List Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines? Responsibilities of the moderator.
to:
4. Wording for Footnote to Charter
"While the explicit intention of the World Carfree Network is to discourage use of cars, it also implies discouraging the use of unsustainable private motor vehicles such as cars, motorcycles, Segways (in cases where they must share limited infrastructure with pedestrians, such as on sidewalks), tuk-tuks or motorized three-wheelers, while promoting public and preferably non-motorised forms of transport. In order to generalise this statement, please take this clarification into account when reading "car" or "automobile." For example, motorcycles are not mentioned in this Charter, however they are private motorised vehicles that the World Carfree Network does not intend to encourage at all."
* why don't we include trucks?
* the item is to clearly define what we mean by car or automobile
* Todd expressed disagreement that in certain cases trucks are the best way of transport
* Markus suggests that we wait until the next AGM to deal with the truck issue
* this is not about our mission or aims of the network, we should stick to the definition
* can car be translated as any unsustainable transport mode?
* the intention of WCN is to discourage the use of automobiles, but the definition also includes the unsustainable use of "individual" motor vehicles, including motorcycles and trucks
* the SC will tinker with the wording - APPROVED
5. Statute issue - article 7c
Question from AGM:
* This statute states that SC shall oversee financial activity
* Our view: SC is not a financial oversight body, but can be asked to review financial matters
* a related issue of WCN board and legal responsibility was raised
* Recommendation: SC shall alter 7c to reflect its proper role, and will disucss the second issue with ICC
2. Network Communications a. Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines? Responsibilities of the moderator. b. Purpose of the members only forum + how to get that started. c. Other communications: Steering committee e-mail list + skype, new e-mail lists for project development etc.
to:
2. Guidelines for Carfree Network List Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines? Responsibilities of the moderator.
2.Network Communications a. Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines? Responsibilities of the moderator.
b. Purpose of the members only forum + how to get that started.
to:
2. Network Communications a. Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines? Responsibilities of the moderator. b. Purpose of the members only forum + how to get that started.\\
""Network Communications""
1. Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines. Responsibilities of the moderator.
2. Purpose of the members only forum + how to get that started.
3. Other communications: Steering committee e-mail list + skype, new e-mail lists for project development etc.
to:
2.Network Communications a. Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines? Responsibilities of the moderator.
b. Purpose of the members only forum + how to get that started.
c. Other communications: Steering committee e-mail list + skype, new e-mail lists for project development etc.
""Network Communications""
1. Revisit guidelines for the carfree network list. Add guideline against personal attacks. What to do when people can't follow guidelines. Responsibilities of the moderator.
2. Purpose of the members only forum + how to get that started.
3. Other communications: Steering committee e-mail list + skype, new e-mail lists for project development etc.
The Strategic Plan is the next agenda item for the Steering Committee. Since many of our agenda items so far have been of a formal and technical nature, we decided to begin this topic with a broad, open brainstorm of what we would like the network to work on and accomplish. The format of our February 28 Skype meeting did not allow us to do this. However, we decided to start by having each of us write a one-paragraph 'personal brainstorm' on this topic (what we think the network should be doing and how we'd like to participate), to be sent to the Steering Committee discussion list within the month of March. The discussion can begin at any time from March 1 on. Steering Committee members should also review the existing draft Strategic Plan that is available in the Members section of Worldcarfree.net, on a Wiki page under 'Steering Committee'. The document, after modifications, could be adopted in May at the 2006 AGM. Many funders ask for or require strategic plans, but such documents also really help keep organisations/networks focused, effective and efficient in working toward their goals.\\
'''8. Creating a process/mechanism for WCN or WCN SC to endorse campaigns, organizations or actions.
to:
8. Creating a process/mechanism for WCN or WCN SC to endorse campaigns, organizations or actions.
Changed lines 41-43 from:
1 - SC create a mechanism to evaluate possible statements of support - nothing involving a financial contribution - of other groups and
initiatives. This would have two parts:
to:
1 - SC create a mechanism to evaluate possible statements of support - nothing involving a financial contribution - of other groups and initiatives. This would have two parts:
Changed lines 47-53 from:
1a - An annoucement of the evaluation period for normal mechanism would either be made in the regular email to members, or in special email. Details
would be posted on WCN members-only Wiki pages
1b - Any discussion would be in WCN members-only Wiki pages. Probably in the
proposed WCN member forum.
to:
1a - An announcement of the evaluation period for normal mechanism would either be made in the regular email to members, or in special email. Details would be posted on WCN members-only Wiki pages
1b - Any discussion would be in WCN members-only Wiki pages. Probably in the proposed WCN member forum.
'''8. Creating a process/mechanism for WCN or WCN SC to endorse campaigns, organizations or actions.
Proposal submitted by
Todd Edelman,
Green Idea Factory, a WCN member:
1 - SC create a mechanism to evaluate possible statements of support - nothing involving a financial contribution - of other groups and
initiatives. This would have two parts:
- A normal one requiring 30 days review period by WCN member groups, but I dont know if you want it decided by consensus, etc (It should follow whatever majority vote mechanism you currently use)
- A fast-track one where the 30-day delay would make support irrelevant,etc. For local actions (in the Czech Republic, where WCN CZ is registered), this could be decided by ICC staff with stated supporter/endorser being either "WCN" or "WCN CZ".
1a - An annoucement of the evaluation period for normal mechanism would either be made in the regular email to members, or in special email. Details
would be posted on WCN members-only Wiki pages
1b - Any discussion would be in WCN members-only Wiki pages. Probably in the
proposed WCN member forum.
[Randy 9-Dec-2005]: It is necessary to make WCN a legal entity as an international organisation. So far only WCN Czech Republic is official. We need to become official at the European level and also at the global level. The reason for WCN Europe is primarily in order to access European funding. There are various ways this could occur. The most practical way is to officially start a new network called World Carfree Network Europe. As for the global level, we could check with the United Nations on how to become accredited (recognised) as an international organisation. Discussion needed. 8. Next item here:
to:
[Randy 9-Dec-2005]: It is necessary to make WCN a legal entity as an international organisation. So far only WCN Czech Republic is official. We need to become official at the European level and also at the global level. The reason for WCN Europe is primarily in order to access European funding. There are various ways this could occur. The most practical way is to officially start a new network called World Carfree Network Europe. As for the global level, we could check with the United Nations on how to become accredited (recognised) as an international organisation. Discussion needed.
Some suggestions from Sara [mail 14-Nov-2005] for discussion: \\
to:
Some suggestions from Sara [mail 14-Nov-2005] for discussion:
Changed lines 5-6 from:
to:
Changed lines 10-11 from:
c. If not - to whom do they need to provide contact info? \\
to:
c. If not - to whom do they need to provide contact info?
Changed lines 13-16 from:
- AGM 2005 - AGM 2004
[]: \\
to:
- AGM 2005 - AGM 2004
Changed lines 16-19 from:
to:
Changed lines 21-26 from:
- SC members, provides contact info []:
5. Next item here:
[]:
to:
- SC members, provides contact info
[]:
5. Evaluation of Towards Carfree Cities VII Hosting Proposals:
[]:
6. Communication among member organisations:
[Randy 9-Dec-2005]: Do we want any changes as to how we operate the carfree_network discussion list? Currently there is no way for member orgs to communicate with other member orgs and no one else. Do we want an on-line forum in the members-only section of Worldcarfree.net?
7. World Carfree Network legal status:
[Randy 9-Dec-2005]: It is necessary to make WCN a legal entity as an international organisation. So far only WCN Czech Republic is official. We need to become official at the European level and also at the global level. The reason for WCN Europe is primarily in order to access European funding. There are various ways this could occur. The most practical way is to officially start a new network called World Carfree Network Europe. As for the global level, we could check with the United Nations on how to become accredited (recognised) as an international organisation. Discussion needed. 8. Next item here:
[Markus 15-Nov-2005]: I`d say, AB is needed for important questions of the network, but not for its daily work. I`d say, every member group can contact them, but I`d prefer the contact via ICC or SC. I don`t think, that they are happy if their contact info was spreaded widely (data security), so I`d propose to keep their contacts (only) at ICC and/or SC.\\
[Markus 15-Nov-2005]: a. I`d say, AB is needed for important questions of the network, but not for its daily work. I`d say, every member group can contact them, but I`d prefer the contact via ICC or SC. I don`t think, that they are happy if their contact info was spreaded widely (data security), so I`d propose to keep their contacts (only) at ICC and/or SC.\\
to:
[Markus 15-Nov-2005]: I`d say, AB is needed for important questions of the network, but not for its daily work. I`d say, every member group can contact them, but I`d prefer the contact via ICC or SC. I don`t think, that they are happy if their contact info was spreaded widely (data security), so I`d propose to keep their contacts (only) at ICC and/or SC.\\
November 01, 2005, at 02:29 PM
by Gabrielle Hermann
Changed lines 74-75 from:
[Gabby's QUESTION: Should the Steering Wiki be sent to the list with comments in brackets (like this specific comment)? I think we should try to clear these internal conversations up before sending it, but maybe that is too much to ask since a lot of these things are an ongoing discussion until the AGM.]
to:
[Gabby's QUESTION: Should the Steering Wiki be sent to the list with comments in brackets (like this specific comment)? I think we should try to clear these internal conversations up before sending it, but maybe that is too much to ask since a lot of these things are an ongoing discussion until the AGM. See Item #4 specifically...]
November 01, 2005, at 02:24 PM
by Gabrielle Hermann
Changed lines 96-99 from:
to:
Changed lines 102-105 from:
We decided: "If the Steering Committee loses a member, the Advisory Board will be notified and asked to decide if a replacement person is necessary. (Once the Steering Committee reaches six members, the Advisory Board must act to replace at least one Steering Committee member."
Randy, 31 Aug: I would propose that the first sentence be modified to "Also, if the Steering Committee loses a member for whatever reason, the Advisory Board will be notified and asked to select a replacement." ...and that the second sentence in parentheses be removed. This is because the statutes as written leave no option. The Steering Committee advises of interim vacancies and the Advisory Board appoints replacements. Any change in this probably should be handled as a change in the Statutes.
to:
Previously we decided for our internal SC rules:
"If the Steering Committee loses a member, the Advisory Board will be notified and asked to decide if a replacement person is necessary. (Once the Steering Committee reaches six members, the Advisory Board must act to replace at least one Steering Committee member."
On October 27 we changed this to:
"Also, if the Steering Committee loses a member for whatever reason, the Advisory Board will be notified and asked to select a replacement."
Reason for change: The Statutes as written leave no option. The Steering Committee advises of interim vacancies and the Advisory Board appoints replacements. Any change in this probably should be handled as a change to the Statutes.
November 01, 2005, at 02:22 PM
by Gabrielle Hermann
Changed lines 54-56 from:
Randy 2005-07-27 "[carfree_network] List facilitator": I just wrote in my last message that Arie Farnam would be the new facilitator for this list. However, she's not attached to doing the job, and we just had our weekly office meeting and decided it might be better to have someone outside the International Coordination Centre as the facilitator. So if you would like to volunteer, please send an e-mail OFF-LIST to info@worldcarfree.net. We will ask the network's Steering Committee to make the final choice.
to:
Sara Stout is now the list facilitator.
Changed lines 59-60 from:
Charter should include not just cars but also other motorized vehicles ("individual motorized vehicles" to be reworded, sent to list for comments and approved by SC)
to:
Changed lines 73-77 from:
Randy, 3 August "RE: [sc-wcn] Minutes from Meeting no. 1": (...) let's put it on our agenda to choose someone to write the first one, or we can do it together via Wiki (...)
Randy, 29 August: Since we have our decisions recorded on a Wiki page already, perhaps we can just use that as the basis for such a report, and send it to the carfree_network list four times a year.
to:
Gabrielle Hermann will send a report to the list ASAP. She will copy this Wiki page and send it. [Gabby's QUESTION: Should the Steering Wiki be sent to the list with comments in brackets (like this specific comment)? I think we should try to clear these internal conversations up before sending it, but maybe that is too much to ask since a lot of these things are an ongoing discussion until the AGM.]
All decisions are considered provisional until Rajendra and Ton--who were unable to attend the meeting--approve of our decisions.
Changed lines 81-84 from:
to:
Changed lines 91-93 from:
We would like to get the member organisations more active. We will start by asking each member organisation to choose a contact person (liaison) to the network, and in the future have them provide that when they join the network. We will also develop some kind of survey to find out what the member organisations want and how they want to participate.
to:
No decision necessary. Randy gave a report on his work to get each member organization to provide a liaison person for communication with the rest of the network. He is following up by getting announcements to those people, informing them of opportunities to get involved, sending a survey to them, etc. This will be ongoing.
November 01, 2005, at 01:57 PM
by Gabrielle Hermann
Changed lines 26-28 from:
Markus 2005-08-06 (no Mail): Is the role of SC just keep informed about developments and/or participate in some of them (with 1 Steerie in each) ? This is a question about the network`s direction also ...
When should the outreach occur to find a host organisation/location for the seventh Towards Carfree Cities conference? When should be the deadline for proposals?
4. Relationship of SC to official WCN projects\\
Changed lines 29-30 from:
4. Network direction
to:
5. Network direction
Changed line 34 from:
5. Select facilitator for [carfree_network] list\\
to:
6. Select facilitator for [carfree_network] list\\
Changed line 40 from:
6. AGM 2005 decided to change/develop the Charter\\
to:
7. AGM 2005 decided to change/develop the Charter\\
Changed lines 55-56 from:
7. Who writes quarterly report to public [carfree_network] list
to:
8. Who writes quarterly report to public [carfree_network] list
Changed lines 62-63 from:
8. Annual General Meeting (AGM) 2006 in Bogota?
to:
9. Annual General Meeting (AGM) 2006 in Bogota?
Changed line 68 from:
9. Membership activation\\
to:
10. Membership activation\\
Changed line 74 from:
10. How (not why) a disruptive member organisation can be removed\\
to:
11. How (not why) a disruptive member organisation can be removed\\
Deleted lines 80-84:
11. TCFC VII Host Outreach
When should the outreach occur to find a host organisation/location for the seventh Towards Carfree Cities conference? When should be the deadline for proposals?
This is a very general but important item about the overall direction of the network. This could include proposals for concrete goals and objectives, etc.
Changed lines 57-61 from:
8. Network direction
This is a very general but important item about the overall direction of the network. This could include proposals for concrete goals and objectives, etc.
to:
Changed lines 76-77 from:
11. next agenda item ...
to:
11. TCFC VII Host Outreach
When should the outreach occur to find a host organisation/location for the seventh Towards Carfree Cities conference? When should be the deadline for proposals?
12. Revisiting a Previous Decision
We decided: "If the Steering Committee loses a member, the Advisory Board will be notified and asked to decide if a replacement person is necessary. (Once the Steering Committee reaches six members, the Advisory Board must act to replace at least one Steering Committee member."
Randy, 31 Aug: I would propose that the first sentence be modified to "Also, if the Steering Committee loses a member for whatever reason, the Advisory Board will be notified and asked to select a replacement." ...and that the second sentence in parentheses be removed. This is because the statutes as written leave no option. The Steering Committee advises of interim vacancies and the Advisory Board appoints replacements. Any change in this probably should be handled as a change in the Statutes.
8. Who writes quarterly report to public [carfree_network] list
Randy 2005-08-03 "RE: [sc-wcn] Minutes from Meeting no. 1": (...) let's put it on our agenda to choose someone to write the first one, or we can do it together via Wiki (...)
9. AGM 2005 decided to change/develop the Charter\\
to:
6. AGM 2005 decided to change/develop the Charter\\
Deleted lines 40-42:
10. AGM 2005 decided to change/develop the Statutes WCN Statutes (2004): http://www.worldcarfree.net/about_us/statutes.php
Changed line 43 from:
to:
Changed lines 48-55 from:
11. relationship of SC to official WCN projects Projects: http://www.worldcarfree.net/projects/
Markus 2005-08-06 (no Mail): SC just keep informed about developments and/or participate in some of them (with 1 Steerie in each) ? This is a question about the network`s direction also ...
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