August 26, 2007, at 07:07 PM
by Todd Edelman Green Idea Factory
Changed lines 89-90 from:
1 - Steering Committee members must respond to all official email from members or which are put into SC Wiki within a timely manner. For email, the SC-ICC liaison should acknowledge the communication within two weeks, with a response from SC within four weeks, which will at least state how SC will act on the issue, if not actually solving it. (This might include adding the issue to the SC Wiki agenda). For items added to SC Wiki agenda, all should be dealt with at time of SC quarterly meeting, but need to be added at least one month before meeting.
to:
Steering Committee members must respond to all official email from members or which are put into SC Wiki within a timely manner. For email, the SC-ICC liaison should acknowledge the communication within two weeks, with a response from SC within four weeks, which will at least state how SC will act on the issue, if not actually solving it. (This might include adding the issue to the SC Wiki agenda). For items added to SC Wiki agenda, all should be dealt with at time of SC quarterly meeting, but need to be added at least one month before meeting.
August 26, 2007, at 07:04 PM
by Todd Edelman Green Idea Factory
Added lines 34-53:
- - - - - - - - - - - - - - - - - - - -
(The proposal below seems to be more for addressing BEFORE rather than during the AGM. - Randy Ghent)
3. At some point, there was a discussion of how to
make the network meetings more effective. We floated the
idea that after an area of concern/work/opportunity is
identified, a work group should be designated (ad hoc, I
think normally) to study the issue at leisure. This group
should prepare a report that should be available on the
web site a month or so before the AGM. The AGM then has a
group to work on the issues that have not been resolved by
the working group and propose a course of action for adoption
by the full gathering. There's nothing very sexy about this,
but I think it would work. Where we have failed to prepare,
the results have often been indifferent at best. - Joel Crawford
Changed lines 56-62 from:
3. Steering Committee, transparency
Proposal: How individual Steering Committee members vote should be indicated along with results of any vote.
Background info: Results of any votes by SC are only known by final result. There is no indication how individual members voted. As SC members are elected as individuals, this makes it difficult or impossible to know a SC member's voting record, which is a normal criteria in democratic constructs.
to:
4. Steering Committee, transparency
Proposal: How individual Steering Committee members vote should be indicated along with results of any vote. In addition, there should also be a record of SC discussions (involving more than two SC members) outside of the official SC meetings similar to the one done in ICC meetings.
Background info: Results of any votes by SC are only known by final result. There is no indication how individual members voted. As SC members are elected as individuals, this makes it difficult or impossible to know a SC member's voting record, which is a typical criteria in democratic institutions.
In regards to group discussions, there are no records, which would be commonly refined to in other democratic instiutions as "secret meetings".
(The proposal below seems to be more for addressing BEFORE rather than during the AGM. - Randy Ghent)
3. At some point, there was a discussion of how to
make the network meetings more effective. We floated the
idea that after an area of concern/work/opportunity is
identified, a work group should be designated (ad hoc, I
think normally) to study the issue at leisure. This group
should prepare a report that should be available on the
web site a month or so before the AGM. The AGM then has a
group to work on the issues that have not been resolved by
the working group and propose a course of action for adoption
by the full gathering. There's nothing very sexy about this,
but I think it would work. Where we have failed to prepare,
the results have often been indifferent at best. - Joel Crawford
August 26, 2007, at 06:46 PM
by Todd Edelman Green Idea Factory
Added lines 34-44:
- - - -- - - - - - - - - - - - - - - -
3. Steering Committee, transparency
Proposal: How individual Steering Committee members vote should be indicated along with results of any vote.
Background info: Results of any votes by SC are only known by final result. There is no indication how individual members voted. As SC members are elected as individuals, this makes it difficult or impossible to know a SC member's voting record, which is a normal criteria in democratic constructs.
proposal submitted by Todd Edelman, Green Idea Factory, 26.8.2007
Changed lines 47-87 from:
to:
4. Steering Committee, performance
Proposal:
1 - From one AGM to the next, performance of Steering Committee should be evaluated by the Advisory Board, based upon a report by a member of the ICC. The evaluation will be based on minimum requirements but also things like engaging the WCN members. The evaluation will be sent to WCN no later than one month before the following AGM.
2 - An SC which does not fulfil its minimum requirements six months after an AGM will be dissolved by the SC. In this case, a new SC will be formed within two months.
Background info: The current SC has not fulfilled minimum requirements such as issuing quarterly reports. In addition, it is clear than many SC members never engage the WCN members individually or via various WCN fora.
Throughout the year, the SC has been unaccountable in regards to these issues.
In addition, when at least one WCN member has attempted to engage the SC, it has been told it was interfering.
proposal submitted by Todd Edelman, Green Idea Factory, 26.8.2007
- - - - - - - - - - - - - - - - - - - - - - - -
5. Steering Committee, communication
Proposal:
1 - Steering Committee members must respond to all official email from members or which are put into SC Wiki within a timely manner. For email, the SC-ICC liaison should acknowledge the communication within two weeks, with a response from SC within four weeks, which will at least state how SC will act on the issue, if not actually solving it. (This might include adding the issue to the SC Wiki agenda). For items added to SC Wiki agenda, all should be dealt with at time of SC quarterly meeting, but need to be added at least one month before meeting.
Background info: There is no clear process for how SC must respond to and deal with emails from WCN members or to added items to SC Wiki. This results in emails which are never responded to and added items in SC Wiki which are are apparently never addressed or discussed.
proposal submitted by Todd Edelman, Green Idea Factory, 26.8.2007
Proposal:
Steering Committee needs to make clear when it will meet (e.g. in relation to subsequent quarterly report), so that members can communicate with them via email or by adding to SC Wiki in sufficient time that SC can respond.
Background info: The times when SC meets via email, Skype or other means is not always known.
proposal submitted by Todd Edelman, Green Idea Factory, 26.8.2007
Backround info: WCN finances are currently overseen by the Administrative Committe of WCN Europe. The administration committee is made up of just one person, the WCN bookeeper. Do members think this is adequate for financial oversight?
to:
Backround info: WCN finances are currently overseen by the Administrative Committe of WCN Europe. Currently, the administrative committee is made up of 3 ICC staff-people, Kamila, Randy & Radka. Do members think this is adequate for financial oversight?
Backround info: WCN finances are currently overseen by the Administrative Committe of WCN Europe. The administration committee is made up of just one person, the WCN bookeeper. Do members think this is adequate for financial oversight?
to:
Backround info: WCN finances are currently overseen by the Administrative Committe of WCN Europe. The administration committee is made up of just one person, the WCN bookeeper. Do members think this is adequate for financial oversight?
Changed lines 30-31 from:
Backround information: The 2005 AGM minutes say that the AGM passed a proposal asking the SC to designate one of it's members as the official press spokesperson for the WCN. The SC has never shown strong support for this decision. IN 2005, all SC members were reluctant to fill this role and we chose to elect region/continental spokespeople instead of one central spokesperson. This system seems to have functioned well.In any case, we have been without an official press spokesperson for over a year.
to:
Backround information: The 2005 AGM minutes say that the AGM passed a proposal asking the SC to designate one of it's members as the official press spokesperson for the WCN. The SC has never shown strong support for this decision. IN 2005, all SC members were reluctant to fill this role and we chose to elect region/continental spokespeople instead of one central spokesperson. This system seems to have functioned well.In any case, we have been without an official press spokesperson for over a year.
Clarify who does (or should) oversee WCN finances and ammend statutes accordingly.
to:
Proposal: Clarify who does (or should) oversee WCN finances and ammend statutes accordingly.
Changed lines 28-29 from:
Proposal: The 2007 AGM should clarify if the WCN supports having just one official spokesperson. If that's what members want, then the AGM or the SC should elect an official spokesperson.
to:
Proposal: The 2007 AGM should clarify if the WCN supports having just one official spokesperson. If that's what members want, then the AGM or the SC should elect an official spokesperson.
Backround info: WCN finances are currently overseen by the Administrative Committe of WCN Europe. The administration committee is made up of just one person, the WCN bookeeper. Do members think this is adequate for financial oversight?
Backround information: The 2005 AGM minutes say that the AGM passed a proposal asking the SC to designate one of it's members as the official press spokesperson for the WCN. The SC has never shown strong support for this decision. IN 2005, all SC members were reluctant to fill this role and we chose to elect region/continental spokespeople instead of one central spokesperson. This system seems to have functioned well.In any case, we have been without an official press spokesperson for over a year.
Heading
to:
Backround information: The 2005 AGM minutes say that the AGM passed a proposal asking the SC to designate one of it's members as the official press spokesperson for the WCN. The SC has never shown strong support for this decision. IN 2005, all SC members were reluctant to fill this role and we chose to elect region/continental spokespeople instead of one central spokesperson. This system seems to have functioned well.In any case, we have been without an official press spokesperson for over a year.
Clarify who does (or should) oversee WCN finances and ammend statutes accordingly.
From the WCN Statutes:
c) It is the role of the network's Steering Committee - not the ICC's own board - to ensure that the ICC fulfills its ethical and
project-related responsibilities to the network, and operates
according to the network's charter and statutes. However, the Steering Committee is not a financial oversight body.
proposal submitted by Sara Stout 7/30/07
- - - - - - - - - - - - - - - - - - -
2. Press Spokesperson:
Proposal: The 2007 AGM should clarify if the WCN supports having just one official spokesperson. If that's what members want, then the AGM or the SC should elect an official spokesperson.
Backround information: The 2005 AGM minutes say that the AGM passed a proposal asking the SC to designate one of it's members as the official press spokesperson for the WCN. The SC has never shown strong support for this decision. IN 2005, all SC members were reluctant to fill this role and we chose to elect region/continental spokespeople instead of one central spokesperson. This system seems to have functioned well.In any case, we have been without an official press spokesperson for over a year.
Heading
proposal submitted by Sara Stout 7/30/07
- - - - - - - - - - - - - - - - - - -
Changed line 40 from:
At some point, there was a discussion of how to
to:
3. At some point, there was a discussion of how to
Please add your proposals at the end of the list! All proposals should be made by 5 September, 2007 - 30 days before the AGM in Istanbul. This will allow those who cannot physically attend to have their say. It also allows us to finalise the AGM agenda by that date. Thanks!
to:
Please add your proposals at the end of the list! All proposals should be made by July 31, 2007 - 30 days before the AGM in Istanbul. This will allow those who cannot physically attend to have their say. It also allows us to finalise the AGM agenda by that date. Thanks!
Please add your proposals at the end of the list! The network's Steering Committee requests that all proposals be made by 5 September, 2007 - 30 days before the AGM in Istanbul. This will allow those who cannot physically attend to have their say. It also allows us to finalise the AGM agenda by that date. Thanks!
to:
Please add your proposals at the end of the list! All proposals should be made by 5 September, 2007 - 30 days before the AGM in Istanbul. This will allow those who cannot physically attend to have their say. It also allows us to finalise the AGM agenda by that date. Thanks!
Please add your proposals at the end of the list! The network's Steering Committee requests that all proposals be made by 26 April - 30 days before the AGM. This will allow those who cannot physically attend to have their say. It also allows us to finalise the AGM agenda by that date. Thanks!
to:
Please add your proposals at the end of the list! The network's Steering Committee requests that all proposals be made by 5 September, 2007 - 30 days before the AGM in Istanbul. This will allow those who cannot physically attend to have their say. It also allows us to finalise the AGM agenda by that date. Thanks!
2007 PROPOSALS:
(These two proposals below seem to be more for addressing BEFORE rather than during the AGM. - Randy Ghent)
To review and evaluate all active WCN projects and establish goals for the future. - Sara Stout
At some point, there was a discussion of how to
make the network meetings more effective. We floated the
idea that after an area of concern/work/opportunity is
identified, a work group should be designated (ad hoc, I
think normally) to study the issue at leisure. This group
should prepare a report that should be available on the
web site a month or so before the AGM. The AGM then has a
group to work on the issues that have not been resolved by
the working group and propose a course of action for adoption
by the full gathering. There's nothing very sexy about this,
but I think it would work. Where we have failed to prepare,
the results have often been indifferent at best. - Joel Crawford
2006 PROPOSALS (to be removed in early June 2006, once the AGM 2006 minutes are finalised):
approval of WCN strategic plan (see document in Members menu)
approval (by European AGM participants) of the WCN Europe draft statutes, to be submitted to the Czech authorities just after the AGM (see document in Members menu)
6 [proposed by Justin Hyatt of Hungarian Young Greens]
to:
6. [proposed by Justin Hyatt of Hungarian Young Greens]\\
Changed line 25 from:
7 [proposed by Todd Edelman of Green Idea Factory]
to:
7. [proposed by Todd Edelman of Green Idea Factory]\\
Changed lines 43-59 from:
8 (Proposed by Arie Farnam)
Nominations for Steering Committee:
Milan Boric
Marta Pomo
Justin Hyatt
Steve Ward
Marcin (Many apologies, I don't remember his last name. Randy certainly knows it.)
to:
8. [proposed by Arie Farnam]
Nominations for Steering Committee: Milan Boric Marta Pomo Justin Hyatt Steve Ward Marcin Harembski\\
Changed lines 53-55 from:
9 (Proposed by Arie Farnam)
to:
9. [proposed by Arie Farnam]
Added lines 64-81:
10. [proposed by Randy Ghent]
Additional issues that need to be addressed by AGM:
whether WCN needs official press contact person, as was decided last AGM ("The Steering Committee will designate one of its members as the official WCN spokesperson. That individual will oversee official press activities of WCN." - article 8i)
whether it's feasible for the Steering Committee to be accountable for network finances, as was decided last AGM ("The Steering Committee will oversee the financial activity of grants and fees paid to WCN." - article 7c)
the future of Carbusters magazine
approval of having 'WCN Europe' be established to essentially replace 'WCN Czech Republic' (for reasons of European funding, so the additional structure would be kept to a minimum - requires change in Statutes - article 2b and 7a)
whether all major decisions should be saved for each year's AGM (a long time to wait), or if Steering Committee could be given the power to make major decisions throughout the year ("The AGM, not the Steering Committee, is the appropriate body to make major decisions affecting the network. The Steering Committee may however make decisions on major issues in cases where a delay until the next AGM would result in undue harm to the network." - article 8b)
whether Steering Committee role should be modified to be less based on procedural decisions and more about steering the network direction
do we want AGM decisions to be by consensus? ("A specific consensus-based decision-making process to be used at the AGM must be chosen by the Steering Committee at least 60 days prior to the meeting." - article 10e
should the ICC have to operate by consensus too? ("The ICC's staff operate according to the consensus-based decision-making process of their choosing." - article 7d)
Addition to the Statutes (at the very least of WCN Europe, if not WCN international as well):
A. "The International Coordination Centre will produce an annual report each year, to be reviewed and approved by the Steering Committee. The report will include financial data, funding sources, projects and activities, changes in membership, policy and statutory changes and other key information about the network. The annual report should be available on the website."
B. "With as much consultation with non-attending member groups as possible, the AGM and Steering Committee will set annual priorities for fundraising, project organising and policy issues. This document should be available on the website to the public, as well as to members. The ICC will use the annual priorities document as a general guide for how and where to use core network resources."
Related proposal to the ICC working group:
The ICC should prepare an easy-to-read and relatively short annual report with several goals in mind: 1. to help members keep track of what's going on and feel included, 2. to increase the network's credibility and transparency, and 3. to use in funding applications. The annual report should be available by the end of March of the following year, at the latest. The report should preferably include graphic charts showing the percentage of funding from major sources and the percentages of funding going to various activities.
d - Network Code of Conduct. This would define responsibilities of Network members, AB and ICC staff, including things like minimum communications standards and prohibtion of personal attacks.
to:
d - Network Code of Conduct. This would define responsibilities of Network members, AB and ICC staff, including things like minimum communications standards and prohibtion of personal attacks.
8 (Proposed by Arie Farnam)
Nominations for Steering Committee:
Milan Boric
Marta Pomo
Justin Hyatt
Steve Ward
Marcin (Many apologies, I don't remember his last name. Randy certainly knows it.)
(I am still searching for the name of a woman from Carfree Russia who was very cooperative on a previous grant application, first name Yelena, I think.)
discussion on exploring legal possibilities/lobbying strategy for an EU framework that would offer directives regarding carfree housing or carfree neighborhoods. a logical direction that the mobility justice project could take would be to call for legal parameters to ensure justice for citizens of EU states to be able to live in places free from car traffic. ideally, the EU could develop regulations that would eventually usher in quotas requiring member states to guarantee a certain percentage of urban space to be carfree. this could tie in with talk at the 2005 AGM regarding future WCN goals of carfree towns of at least some size.
to:
discussion on exploring legal possibilities/lobbying strategy for an EU framework that would offer directives regarding carfree housing or carfree neighborhoods. a logical direction that the mobility justice project could take would be to call for legal parameters to ensure justice for citizens of EU states to be able to live in places free from car traffic. ideally, the EU could develop regulations that would eventually usher in quotas requiring member states to guarantee a certain percentage of urban space to be carfree. this could tie in with talk at the 2005 AGM regarding future WCN goals of carfree towns of at least some size.
7 [proposed by Todd Edelman of Green Idea Factory]
"All Active Members"
The main idea of this is to distribute existing work of a small number of Network volunteers to all members and create new responsibilities in order to Network much more effective.
a - This is an alternative to 5, above. Instead of having 'active individuals' as in our current Charter, it is proposed to have 'individual members' and "corporate members" in addition to 'member organisations':
Individual members and member organisations would have the same rights and responsibilities. They would pay no membership fees.
Corporate members would pay a percentage of their annual turnover or earnings, etc, and could substitute this with non-casual consultation with members.
"Member organisations" would be verified not-for-profit/NGOs. IF they are themselves organisations also operating on the international level and have members, they will be required to trade membership as necessary with WCN.
"Individual members" would be private persons or freelancers, and could use name of an entity for branding purposes (e.g. "Green Idea Factory")
Corporate members would be for-profit companies
b - All members would be required to be on one or more NEW committees/working groups created in order to help fulfill WCN goals. These could include: Outreach to other organisations, outreach to government bodies, membership development, "Editorial Board" of Carbusters, etc. These would be created at AGM and in fixed time period afterward, in consultation with members. This requirement would be in addition to what is listed at: http://www.worldcarfree.net/about_us/joining.php
c - A new rotating position would be created of internal "ombudsperson". They would deal with and in-between members, SC and AB. They would help settle differences informally, and enforce new Network Code of Conduct (see below). A secondary, more mechanical task would be to ensure members are fulfilling responsibilities and adhering to membership classification. Final decisions would be made in consultation with SC. It would rotate once every three months, and be selected randomly from membership.
d - Network Code of Conduct. This would define responsibilities of Network members, AB and ICC staff, including things like minimum communications standards and prohibtion of personal attacks.
6 [proposed by Justin Hyatt of Hungarian Young Greens]
discussion on exploring legal possibilities/lobbying strategy for an EU framework that would offer directives regarding carfree housing or carfree neighborhoods. a logical direction that the mobility justice project could take would be to call for legal parameters to ensure justice for citizens of EU states to be able to live in places free from car traffic. ideally, the EU could develop regulations that would eventually usher in quotas requiring member states to guarantee a certain percentage of urban space to be carfree. this could tie in with talk at the 2005 AGM regarding future WCN goals of carfree towns of at least some size.
Please add your proposals at the end of the list! The network's Steering Committee requests that all proposals be made by 26 April - 30 days before the AGM. This will allow those who cannot physically attend to have their say. It also allows us to finalise the AGM agenda by that date. Thanks!
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