Radka ("accountant") * Creation and management of operating budget
to:
Radka ("Financial Manager") * Budget development and management
Changed line 22 from:
* Bank accounts and non-cash payments
to:
* Bank account management
Changed lines 25-26 from:
* Financial overview
to:
* Financial reports * Assisting grant writer with project grant budgets
Changed lines 48-66 from:
Arie ("fundraising/grants/media") * Writing grant applications and funding requests (descriptions, forms, compiling documents, budgetting) (12 hours/week) * Researching funding opportunities (5 hours/week) * Strategic planning and project development (networking and researching strategies, planning and developing new projects before writing grant applications) (4 hours/week) !! * Searching for, networking and communicating with partners for grant applications (2 hours/week) !! * Assisting with grant follow-up, budgetting and consultations with project coordinators (1 hour/week) * Research, budgetting and form preparation for tax exemption status in the US (2 hours/week) !! * Press release writing, editing and other media coordination activities (compiling database of experts for media referals, networking and outreach to media, coordinating press release decision making) (2 hours/week average) * Statistics and carfree facts research (prep for grant applications and media work) (1 hour/week) * Member of Mobility Justice Project working group (1 hour/week average) * Development of press contact lists and grant opportunity lists for member groups and online resources (1 hour/week) * Consulting for member groups on grant writing and press outreach (2 hours/week) * Magazine contributions and copyediting (1 hour/week) * Outreach to organizations of people with disabilities, fostering alliances and venue accessibility inspector (0.5 hour/week) * Weekly meeting (3 hours/week) * Lunch (2.5 hours/week) Total: Calculated on a 40-hour week, which is usually exceeded. (Informational point: I have put !! after a few things which I believe could be handled more efficiently (in approximately half the time). More time is needed for more grant writing, more research and more media work. Some things take up an inefficient amount of time because there are no set project coordinators and because I am doing all this without a strategic plan.)
to:
Christi (Fundraising & Media Coordinator) * Grantwriting * Researching funding opportunities * Strategic planning and project development * Grant management * Assisting Financial Manager with budgeting and needs assement * Media relations * Magazine contributor and "studies" editor * Development of grant and media related resources for members * Other office work, as needed
Lutra ("outgoing office manager"/"co-director") * Help with EVS programme and volunteers * Assistance to incoming office manager * Book keeping and bill paying
Changed lines 26-28 from:
* Bank account management * Creation and management of operating budget
* Co-editor of magazine * Coordinates publication of magazine * Answers and replies to info@carbusters.org ("info") * Answers and replies to editors@carbusters.org ("editors")
to:
* Co-editor of magazine - 8 hrs/week * Coordinates publication of magazine - 8 hrs/week * Answers and replies to info@carbusters.org ("info") - 1.5 hrs/week * Answers and replies to editors@carbusters.org ("editors")- 1.5 hrs/week * coordinates Visegrad Fund publications - 4 hrs/week * writes World Carfree News - 4 hrs/week
An example of some things that I've done lately that I don't really know how to bring togheter under one name: * Copying CD and DVDs for Fukk cars filmnight in berli * Learning how to rip DVDs to computer * Gotten software for above mentioned tasks * Updated AVG virus reference file(friendly, sky, fnky and squeaky) every morning when I'm the first one here * Trying to free up more space for resources * Flyering for WCFD * Learned how to set up a "lost" pegasus account * Minimal webupdates and probably more stuff that I forgot about now. this is the kind of stuff that I do that in the end takes up time.
* Check and deal with orders@worldcarfree.net * Fill orders
Changed lines 124-125 from:
* Widen the selection in resource centre * Co-editor of magazine
to:
* Postoffice runs
Changed lines 126-131 from:
to:
* Updating the Info in the Greenpages * Doing peoples dishes and trying to keep the kitchen clean * Widen the selection in resource centre * Co-editor of magazine I can't really tell how much time each thing takes, but i'll try to do it ASAP.
* Researching funding opportunities * Writing most grant applications and funding requests * Some grant follow-up and reporting (other than that required from project coordinators) * Research and filing for tax exemption status in the US * Press release writing and editing (Member of media working group) * Member of Mobility Justice Project working group * Development of press contact lists and grant opportunity resources for member groups * Consulting for member groups on grant writing and press outreach * Magazine contributions and copyediting * Outreach to organizations of people with disabilities and venue accessibility inspector * Project development and networking for European Coordinated Carfree Day 2006 project * Media work (press releases and related outreach)
to:
* Writing grant applications and funding requests (descriptions, forms, compiling documents, budgetting) (12 hours/week) * Researching funding opportunities (5 hours/week) * Strategic planning and project development (networking and researching strategies, planning and developing new projects before writing grant applications) (4 hours/week) !! * Searching for, networking and communicating with partners for grant applications (2 hours/week) !! * Assisting with grant follow-up, budgetting and consultations with project coordinators (1 hour/week) * Research, budgetting and form preparation for tax exemption status in the US (2 hours/week) !! * Press release writing, editing and other media coordination activities (compiling database of experts for media referals, networking and outreach to media, coordinating press release decision making) (2 hours/week average) * Statistics and carfree facts research (prep for grant applications and media work) (1 hour/week) * Member of Mobility Justice Project working group (1 hour/week average) * Development of press contact lists and grant opportunity lists for member groups and online resources (1 hour/week) * Consulting for member groups on grant writing and press outreach (2 hours/week) * Magazine contributions and copyediting (1 hour/week) * Outreach to organizations of people with disabilities, fostering alliances and venue accessibility inspector (0.5 hour/week) * Weekly meeting (3 hours/week) * Lunch (2.5 hours/week) Total: Calculated on a 40-hour week, which is usually exceeded. (Informational point: I have put !! after a few things which I believe could be handled more efficiently (in approximately half the time). More time is needed for more grant writing, more research and more media work. Some things take up an inefficient amount of time because there are no set project coordinators and because I am doing all this without a strategic plan.)
* Co-editor of magazine ''(5hr/week)'' * Member Organisation liaison ''(3hrs/week)'' * Steering Committee liaison ''(3hr/week)'' * Conference liaison and AGM organising ''(3hr/week)'' * E-mail communication - general ''(3hr/week)'' * Weekly meeting ''(3hrs/week)'' * Assistance to fundraiser ''(3hrs/week)'' * Lunch time ''(2.5hrs/week)'' * Assistance to other staff ''(2hrs/week)'' * Grant management - EC, Biketour, etc. ''(2hr/week)'' * Miscellaneous tasks ''(2hrs/week)'' * Editing/proofreading various WCN documents ''(2hr/week)'' * Member of Media working group ''(2hrs/week)'' * Cooking lunch, office cleaning, dish washing ''(2hrs/week)'' * Member of Carfree Area Pilot Project working group ''(1hr/week)'' * Tasks outside office - photocopying, etc. ''(1hr/week)'' * Rotating tasks ''(0.5hrs/week)''\\ '''''Total: 40hrs/week'''''
to:
* Co-editor of magazine ''(5 hrs/week)'' * Member Organisation liaison ''(3 hrs/week)'' * Steering Committee liaison ''(3 hrs/week)'' * Conference liaison and AGM organising ''(3 hrs/week)'' * E-mail communication - general ''(3 hrs/week)'' * Weekly meeting ''(3 hrs/week)'' * Assistance to fundraiser ''(3 hrs/week)'' * Lunch time ''(2.5 hrs/week)'' * Assistance to other staff ''(2 hrs/week)'' * Grant management - EC, Biketour, etc. ''(2 hrs/week)'' * Miscellaneous tasks ''(2 hrs/week)'' * Editing/proofreading various WCN documents ''(2 hrs/week)'' * Member of Media working group ''(2 hrs/week)'' * Cooking lunch, office cleaning, dish washing ''(2 hrs/week)'' * Member of Carfree Area Pilot Project working group ''(1 hr/week)'' * Tasks outside office - photocopying, etc. ''(1 hr/week)'' * Rotating tasks ''(0.5 hrs/week)''\\ '''''Total: 40 hrs/week'''''
Changed lines 126-127 from:
* Advisory Board liaison
to:
* Advisory Board liaison * creation of WCN Powerpoint presentation
* Co-editor of magazine (6hr/week) * Member Organisation liaison (4hrs/week) * Steering Committee liaison (3hr/week) * E-mail communication - general (3hr/week) * Lunch time (3hrs/week) * Assistance to fundraiser (3hrs/week) * Assistance to other staff (2hrs/week) * Conference liaison (2hr/week) * Grant management - EC and other (2hr/week) * Miscellaneous tasks (2hrs/week) * Editing/proofreading various WCN documents (2hr/week) * Member of Media working group (2hrs/week) * Member of Carfree Area Pilot Project working group (1hr/week) * Rotating tasks (1hr/week) * Annual General Meeting organising (1hr/week) * Office cleaning, dish washing (1hr/week) * Cooking collective lunch (1hr/week) * Tasks outside office - photocopying, etc. (1hr/week)\\
to:
* Co-editor of magazine ''(5hr/week)'' * Member Organisation liaison ''(3hrs/week)'' * Steering Committee liaison ''(3hr/week)'' * Conference liaison and AGM organising ''(3hr/week)'' * E-mail communication - general ''(3hr/week)'' * Weekly meeting ''(3hrs/week)'' * Assistance to fundraiser ''(3hrs/week)'' * Lunch time ''(2.5hrs/week)'' * Assistance to other staff ''(2hrs/week)'' * Grant management - EC, Biketour, etc. ''(2hr/week)'' * Miscellaneous tasks ''(2hrs/week)'' * Editing/proofreading various WCN documents ''(2hr/week)'' * Member of Media working group ''(2hrs/week)'' * Cooking lunch, office cleaning, dish washing ''(2hrs/week)'' * Member of Carfree Area Pilot Project working group ''(1hr/week)'' * Tasks outside office - photocopying, etc. ''(1hr/week)'' * Rotating tasks ''(0.5hrs/week)''\\
* Member Organisation liaison * Conference liaison (to be given to Tanja?) * EC grant management * Annual General Meeting organising * Steering Committee liaison * Member of Media working group * Member of Carfree Area Pilot Project working group
Arie ("fundraising / grants")
to:
* Member Organisation liaison (4hrs/week) * Conference liaison (2hr/week) * Grant management - EC and other (2hr/week) * Annual General Meeting organising (1hr/week) * Steering Committee liaison (3hr/week) * Co-editor of magazine (6hr/week) * Assistance to fundraiser (3hrs/week) * Assistance to other staff (2hrs/week) * Editing/proofreading various WCN documents (2hr/week) * Member of Media working group (2hrs/week) * Member of Carfree Area Pilot Project working group (1hr/week) * E-mail communication other than for above (3hr/week) * Rotating tasks (1hr/week) * Miscellaneous tasks (2hrs/week) * Office cleaning, dish washing (1hr/week) * Cooking collective lunch (1hr/week) * Lunch time (3hrs/week) * Tasks outside office - photocopying, etc. (1hr/week)\\ Total: 40hrs/week
Arie ("fundraising/grants/media")
Deleted line 63:
* Carfree_network list facilitator (to be outsourced within network)
Changed lines 67-68 from:
to:
* Media work (press releases and related outreach)
Added line 70:
* Co-editor of magazine
Changed line 85 from:
Only just starting: over next 4 months, anticipate communiation with Transport 2000, organising first web design, making key chains etc.
to:
Only just starting: over next 4 months, anticipate communication with Transport 2000, organising first web design, making key chains etc.
Deleted line 96:
Changed lines 104-106 from:
* Replacement for resources person when needed * To be Conference liaison (?)
to:
Changed lines 108-114 from:
* Widen the sortiment in resource center * Magazine contributions * Liasion with biketour organisers in roelands absence
Other EVS (Vincent) * ???
to:
* Widen the selection in resource centre * Co-editor of magazine * Biketour project liasion
Roeland * Coordinator of May 2006 meeting (Tabor?) * Coordinator of office construction projects * Back-up resources person (if Gandalf is away)
Vincent * Co-editor of magazine * various research projects * Member of Carfree Area Pilot Project working group * Back-up resources person (if Gandalf is away)
Miscellaneous jobs that need to be done * regular scanning of websites and magazines for magazine and bulletin\\ (includes foreign-language publications: French, German, etc.) * maintaining our library?
* Conference ** pre-conference: update page as program changes - 2hrs a week for 2months ** post-conference: upload presentations - 6hrs total ** post-conference: create photos page - 8hrs total
Steve ("Web person") * Maintains websites (worldcarfree.net, carbusters.org) * Place magazine on-line
to:
Steve ("Web Projects") * Maintain websites (worldcarfree.net, carbusters.org) - 4hrs a week * Place magazine on-line - 4hrs once every 3 months * Manage Carfree Green Pages - 4hrs a week\\ approve updates, input data if group emails us instaed of doing it themselves * Autoholics Anonymous\\ Only just starting: over next 4 months, anticipate communiation with Transport 2000, organising first web design, making key chains etc.\\ ("WCFD Co-ordinator") * maintain WCFD webpage - 2hrs a week\\ add links to webpage, receive emails from online form - add events * communicate with members and with other groups who have registered their events - 3hrs a week July-September\\ inclues getting reports after WCFD * answer reporter questions - 1hr a week in Septmber\\ (Other) * Magazine contributions - 1hr a day for 2weeks * Magazine layout and to printer - 2hrs a day for 1week * Answer and reply to info@worldcarfree.net ("wcn") - 2hrs a day
Tanja ("Co-editor of the mag & Graphic Designer") * General graphic design on networks projects * Magazine design, graphics images and layout
Deleted lines 83-90:
* Answers and replies to info@worldcarfree.net ("wcn") * Manages Carfree Green Pages * Autoholics Anonymous
Tanja ("Co-editor of the mag & Graphic Designer") * General graphic design on networks projects * Magazine design, graphics images and layout * Magazine contributions
Tanja ("Co-editor of the mag & Graphic Designer") * General graphic design on networks projects * Magazine design, graphics images and layout
Changed lines 74-79 from:
to:
* New products * Also answers and replies to info@carbusters.org ("info") * Unofficial mentor for EVS volunteers (little practicalities at the office and outside) * Replacement for resources person when needed * To be Conference liaison (?)
* Book keeping and bill paying * Financial overview * Bank account management * Creation and management of operating budget
to:
* Liaison to part-time accountant and Mr. Sezima * Petty cash management * Writing the annual report * Writing official board meeting minutes (2x/year) * Filing of (changes to) statutes + other documents
Changed line 11 from:
* Office supplies procurement
to:
* Office supplies + equipment procurement
Added lines 13-14:
* Contracts and personnel issues * Assistance to fundraiser for Czech grants
Changed lines 16-22 from:
* Annual reports??
Randy ("members/outreach/etc.") * Member Organisation liaison * Conference liaison (to be given to Tanja?) * EC grant management * Annual General Meeting organising
to:
* Translation of monthly bulletin into Czech * Optional participation in one or more network projects
New part-time accountant * Creation and management of operating budget * Book keeping and cash flow management * Bank accounts and non-cash payments
Added lines 24-38:
* Tax declarations
Lutra ("outgoing office manager"/"co-director") * Help with EVS programme and volunteers * Assistance to incoming office manager * Book keeping and bill paying * Financial overview * Bank account management * Creation and management of operating budget
Randy ("co-director") * Member Organisation liaison * Conference liaison (to be given to Tanja?) * EC grant management * Annual General Meeting organising
* Press release writing and editing * Development of press contact lists * Development of funding opportunity resources for member groups
to:
* Press release writing and editing (Member of media working group) * Member of Mobility Justice Project working group * Development of press contact lists and grant opportunity resources for member groups
Changed lines 35-36 from:
* Magazine writing and copyediting
to:
* Magazine contributions and copyediting * Outreach to organizations of people with disabilities and venue accessibility inspector * Project development and networking for European Coordinated Carfree Day 2006 project
* Carfree_network list facilitator (to be outsourced within network)
Changed lines 26-28 from:
* Research grants * Some press work
to:
* Researching funding opportunities * Writing most grant applications and funding requests * Some grant follow-up and reporting (other than that required from project coordinators) * Research and filing for tax exemption status in the US * Press release writing and editing * Development of press contact lists * Development of funding opportunity resources for member groups * Consulting for member groups on grant writing and press outreach * Carfree_network list facilitator (to be outsourced within network) * Magazine writing and copyediting
* Co-ordinate EVS programme and volunteers * Book keeping and bill paying * Financial overview * Bank account management * Creation and management of operating budget
Changed lines 10-13 from:
Randy ("members/outreach/top dude") * Member organization liaison * Conference liaison (possibly to be given to Tanja?)
to:
* Office supplies procurement * Landlord liaison * Liaison to all Czech gov't agencies/departments
Randy ("members/outreach/etc.") * Member Organisation liaison * Conference liaison (to be given to Tanja?)
Changed line 18 from:
* AGM organising
to:
* Annual General Meeting organising
Changed line 20 from:
* Carfree_network list facilitator (possibly to be given to Arie?)
to:
* Carfree_network list facilitator (to be outsourced within network)
Changed lines 22-23 from:
* CARtoons liaison
to:
* Member of Media working group * Member of Carfree Area Pilot Project working group
Lutra ("Office manager") * Co-ordinate EVS * Budget and finance * Grant administration
Randy ("members/outreach/top dude") * Member organization liaison * Conference liaison (possibly to be given to Tanja?) * EC grant management * AGM organising * Cheque processing * Carfree_network list facilitator (possibly to be given to Arie?) * Steering Committee liaison * CARtoons liaison
Arie ("fundraising / grants") * Research grants * Some press work
Steven ("Magazine editor") * Answers and replies to info@carbusters.org ("info") * Answers and replies to editors@carbusters.org ("editors")
Steve ("Web person") * Maintains websites (worldcarfree.net, carbusters.org) * Place magazine online * Magazine contributions * Answers and replies to info@worldcarfree.net ("wcn") * Manages Carfree Green Pages * Autoholics Anonymous
Tanja * Graphic designs * Posters, etc. * Magazine contributions
Gandalf ("Resources") * Fill orders (orders@worldcarfree.net) * Re-order items if out of stock * Magazine contributions