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World Carfree Network - AGM2006

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June 02, 2006, at 04:17 PM by RG
Changed lines 37-40 from:

The following are a list of proposals to be approved:
* provisional orgs must fill in the survey before becoming full members - approved

  • Concern about the European Greenways Association, whose some of the members are supported by the automotive industry; they would not be granted full membership at the moment, but Randy will try to contact them to gather relevant information, to decide whether or not to keep them as provisional
  • Todd suggests that the info Randy finds should be made available
to:

The following are a list of proposals to be approved:

  • provisional orgs must fill in the survey before becoming full members - APPROVED
  • Concern about the European Greenways Association, whose some of the members are supported by the automotive industry; they would not be granted full membership at the moment.
  • The decision was to have Randy has member liaison collect more information from EGWA, give it to the Steering Committee, then the Steering Committee decides whether to graduate EGWA to a full member organisation OR to leave them as provisional until the 2007 AGM. - APPROVED
  • Todd suggests that the info Randy finds should be made available to others.
Changed lines 43-47 from:
  • This is a decision to continue them as provisional members or become full members, not to kick them out
  • there are two questions here: who can become a member based on their sources of support and how to decide if they should be members
  • can we make a session in the afternoon regarding membership criteria?
  • proposal: can we just leave this to the SC to solve this case, and when the SC makes a report about it and puts it on the internet, there can be further discussion at the next AGM?
  • this proposal is approved
to:
  • there are two questions here: who can become a member based on their sources of support and how to decide if they should be accepted as a member organisation
  • can we make a session in the afternoon regarding membership criteria? - yes
Changed line 48 from:
  • Dan says that this is a big discussion, and reiterates proposal to do it in the afternoon session: approved!
to:
  • Dan says that this is a big discussion, and reiterates proposal to do it in the afternoon session: APPROVED
Changed line 54 from:
  • proposals: should their be supportive, active and inactive members?
to:
  • proposals: should there be supportive, active and inactive members?
Changed lines 56-57 from:
  • Instead of active individuals, we would have individual members with varying levels of financial support and if orgs don't have a lot of money there will be possibilities of discount
to:
  • PROPOSAL: "Instead of having 'active individuals' as in our current Charter, we propose to have 'individual members' in addition to 'member organisations.' Essentially this would allow any individual who pays $30/30 EUR (or a higher or lower rate, including a low rate of 10-15 EUR) to be a full member of the network, take part in projects, and participate in AGM decisions. Those wanting to be individual members who cannot afford to pay would be able to request a free membership. - APPROVED
  • Remaining questions: Should the individual members have access the Members section of the website, or should it be renamed the Member Organisations section?"
Deleted line 59:
  • APPROVED
Changed lines 71-73 from:
  • Insert here the proposed changes which were on the Wiki page
  • we all agree that the network and the sub-groups of the network should endorse events
  • the charter re: definition of automobile
to:
  • PROPOSAL: "The Steering Committee must approve official WCN endorsement of any event or initiative, and cases where WCN as a whole would be joining another organisation or network. In cases of urgency, the Steering Committee quorum may be lowered to three members. The staff of the ICC may endorse as World Carfree Network - Czech Republic. Similarly, the boards of WCN Europe and WCN USA respectively may endorse under those names." - APPROVED
  • BACKGROUND AND PROPOSAL: The 2005 AGM in Budapest decided that the Charter should include not just automobiles but other non-desirable modes of transport. The Steering Committee was charged with suggesting new wording that would be proposed to the 2006 AGM. We suggest the following, as a footnote to the Charter's first reference to the word "automobile":

"While the explicit intention of the World Carfree Network is to discourage use of cars, it also implies discouraging the use of unsustainable private motor vehicles such as cars, motorcycles, Segways (in cases where they must share limited infrastructure with pedestrians, such as on sidewalks), tuk-tuks or motorized three-wheelers, while promoting public and preferably non-motorised forms of transport. In order to generalise this statement, please take this clarification into account when reading "car" or "automobile." For example, motorcycles are not mentioned in this Charter, however they are private motorised vehicles that the World Carfree Network does not intend to encourage at all."

Changed line 81 from:
  • the SC will tinker with the wording
to:
  • the SC will tinker with the wording - APPROVED
Changed lines 83-85 from:
  • the next point: re: how disruptive organization can be removed
  • in cases of "immediate threat" the SC can remove a disruptive org without delay
  • the point is approved
to:

Changed line 91 from:
  • in sum, the recomendation is approved
to:
  • in sum, the recomendation (not to have a code of conduct) is approved
Changed lines 93-94 from:
  • the first part of the proposal (part A) is recommended to be put in the statutes
to:
  • "The International Coordination Centre will produce an annual report each year, to be reviewed and approved by the Steering Committee. The report will include financial data, funding sources, projects and activities, changes in membership, policy and statutory changes and other key information about the network. The annual report should be available on the website."
  • The proposal is recommended to be put in the statutes - APPROVED.
Changed lines 96-98 from:
  • Re: Ton's idea, Markus thinks it is too much work to describe what all the orgs are doing
  • Randy suggests including only activities which are network projects, but not the general activities
  • Gabrielle proposes adding a section with an overview of the activities of the members, eg. from where are the members
to:
  • Re: Ton's idea, Markus thinks it is too much work to describe what all the orgs are doing.
  • Randy suggests including only activities which are network projects, but not the general activities of member orgs.
  • Gabrielle proposes adding a section with an overview of the activities of the members, eg. where are the members from
Changed lines 100-104 from:
  • consensus is reached on including that part A in the charter
  • next point re: name change is approved
  • there should be distinction between government or government agencies, businesses, municipalities, etc. - approved]

to:
  • PROPOSAL: to have 'WCN Europe' be established to essentially replace 'WCN Czech Republic' (for reasons of European funding, so the additional structure would be kept to a minimum - requires change in Statutes - article 2b and 7a) - APPROVED
  • PROPOSAL: The Charter will have the possibility of ticking boxes above where groups sign to join. The boxes will be: nonprofit, government or gov't agency, business. - APPROVED.

Changed lines 105-106 from:
  • nothing to reach consensus here, just to pass reccomendations on to the steering committee
  • there is problem with low funding
to:
  • nothing to reach consensus here, just to pass recommendations on to the steering committee, as follows:
  • there is problem with low funding
Changed line 124 from:
  • member orgs could translate something as part of their
to:
  • member orgs could translate something as part of their commitment to the network
Changed line 126 from:
  • WCN is losing money, is it a newsletter or a magazine?
to:
  • WCN is losing money on Carbusters; is it a newsletter or a magazine?
Changed line 136 from:
  • Communication with public officials: WCN/ICC needs to nourish personal relationships with EU and other publid officials
to:
  • Communication with public officials: WCN/ICC needs to nourish personal relationships with EU and other public officials
Changed lines 144-145 from:

The group prioritised existing projects and discussed new proposals. This resulted in four major priorities that were discussed in more detail. Two groups discussed what was needed to continue with these project (planning, who are stakeholders, (after)effects of projects, how to disseminate project).

to:

The group prioritised existing projects and discussed new proposals. This resulted in four major priorities that were discussed in more detail. Two groups discussed what was needed to continue with these projects (planning, who are stakeholders, (after)effects of projects, how to disseminate project).

Changed lines 156-160 from:
  • Markus Heller (2007)
  • Rajendra Ravi (2007)
  • Sara Stout (2007)
  • Giselle Xavier (2007)

to:
  • Markus Heller (until 2007)
  • Rajendra Ravi (until 2007)
  • Sara Stout (until 2007)
  • Giselle Xavier (until 2007)

Changed lines 162-165 from:
  • Ton Daggers (2008)
  • Gabrielle Hermann (2008)
  • Carlos Pardo (2008)

to:
  • Ton Daggers (until 2008)
  • Gabrielle Hermann (until 2008)
  • Carlos Pardo (until 2008)

Changed lines 167-171 from:
  • Stephan von Pohl (ICC member, 2007)
  • Milan Boric (2008)
  • Justin Hyatt (2008)
  • Susanna Iraci

to:
  • Stephan von Pohl (ICC member, until 2007)
  • Milan Boric (until 2008)
  • Justin Hyatt (until 2008)
  • Susanna Iraci (until 2008)

Changed lines 188-189 from:
  • Recommended that SC address this at the next meeting
to:
  • Recommended that SC address this at its next meeting
Changed lines 191-192 from:
  • As this isse has not come up yet, we reccomended no change.
to:
  • As this issue has not come up yet, we reccomended no change.
Changed line 200 from:
  • looking at procedures or steering the network?
to:
  • focus on procedural issues or steering the network?
Changed lines 207-208 from:
  • on behalf of the advisory board, Mr. JH Crawford, offers the services of the board

to:
  • on behalf of the advisory board, JH Crawford, offers the services of the board as a moderator

Changed lines 211-212 from:

Recommendation: A working group makes proposal regarding membership criteria, sends to SC; SC adopts provisional (binding) proposal which will be discussed (and altered if necessary) at AGM 2007

to:

Recommendation: A working group makes proposal regarding membership criteria, sends to SC; SC adopts provisional (binding) proposal which will be discussed (and altered if necessary) at AGM 2007.

Changed line 215 from:
  • make people guilty for not being active
to:
  • make people guilty for not being active [not serious]
May 30, 2006, at 03:49 PM by RG
Changed lines 7-23 from:

10:00 - Congress Hall: Welcome. Introduction to AGM, facilitator (Dan Swartz of Zhaba Facilitators Collective), decision-making process and proposals. Overview of network's development in 2005-2006. 10:15 - Small working groups discuss network functioning a. Congress Hall: Member organisations (expectations of network, how to fulfill them, and approval of new members) b. Congress Hall: International Coordination Centre (evaluation) c. Room 333: Charter and Statutes (proposed changes) d. Room 429: Strategic plan (goals and strategies for next 3-4 years) 11:30 - Reports from working groups 12:00 - Discussion and decisions based on conclusions of working groups 13:15 - Lunch 14:00 - Small working groups discuss network functioning a. Congress Hall: Network and project priorities for 2006-2007 (based on strategic plan) b. Congress Hall: Communications (discussion lists, on-line forum and problem solving) c. Room 333: Charter and Statutes (proposed changes - continued) d. Room 429: Steering Committee and Advisory Board (choosing new members) 15:30 - Reports from working groups 16:00 - Discussion and decisions based on conclusions of working groups 17:00 - Ratification of final decisions

to:

10:00 - Congress Hall: Welcome. Introduction to AGM, facilitator (Dan Swartz of Zhaba Facilitators Collective), decision-making process and proposals. Overview of network's development in 2005-2006.
10:15 - Small working groups discuss network functioning
a. Congress Hall: Member organisations (expectations of network, how to fulfill them, and approval of new members)
b. Congress Hall: International Coordination Centre (evaluation)
c. Room 333: Charter and Statutes (proposed changes)
d. Room 429: Strategic plan (goals and strategies for next 3-4 years)
11:30 - Reports from working groups
12:00 - Discussion and decisions based on conclusions of working groups
13:15 - Lunch
14:00 - Small working groups discuss network functioning
a. Congress Hall: Network and project priorities for 2006-2007 (based on strategic plan)
b. Congress Hall: Communications (discussion lists, on-line forum and problem solving)
c. Room 333: Charter and Statutes (proposed changes - continued)
d. Room 429: Steering Committee and Advisory Board (choosing new members)
15:30 - Reports from working groups
16:00 - Discussion and decisions based on conclusions of working groups
17:00 - Ratification of final decisions\\

Deleted line 29:

May 30, 2006, at 03:48 PM by RG
Changed lines 1-2 from:

AGM 2006

to:

AGM 2006 MINUTES

Changed lines 5-7 from:

PROGRAMME

to:

Programme

Changed lines 26-27 from:

INTRODUCTION

to:

Introduction

Added line 37:

Changed lines 42-43 from:
  • What are the criteria to make the decision?
    * This is a decision to continue them as provisional members or become full members, not to kick them out\\
to:
  • What are the criteria to make the decision?
  • This is a decision to continue them as provisional members or become full members, not to kick them out
May 30, 2006, at 03:45 PM by RG
Added lines 1-31:

AGM 2006

Following a network training seminar, World Carfree Network's third Annual General Meeting was held on May 26, 2006, from 10:00 am to 6:30 pm at the University of Southern Bohemia in Tabor, Czech Republic. It was attended by approximately 35 people. Members of 17 Member Organisations (including the new ones) were present. Six staff members of the ICC (International Coordination Centre) were present. The minutes were taken by Steve von Pohl and Steven Logan.

PROGRAMME

10:00 - Congress Hall: Welcome. Introduction to AGM, facilitator (Dan Swartz of Zhaba Facilitators Collective), decision-making process and proposals. Overview of network's development in 2005-2006. 10:15 - Small working groups discuss network functioning a. Congress Hall: Member organisations (expectations of network, how to fulfill them, and approval of new members) b. Congress Hall: International Coordination Centre (evaluation) c. Room 333: Charter and Statutes (proposed changes) d. Room 429: Strategic plan (goals and strategies for next 3-4 years) 11:30 - Reports from working groups 12:00 - Discussion and decisions based on conclusions of working groups 13:15 - Lunch 14:00 - Small working groups discuss network functioning a. Congress Hall: Network and project priorities for 2006-2007 (based on strategic plan) b. Congress Hall: Communications (discussion lists, on-line forum and problem solving) c. Room 333: Charter and Statutes (proposed changes - continued) d. Room 429: Steering Committee and Advisory Board (choosing new members) 15:30 - Reports from working groups 16:00 - Discussion and decisions based on conclusions of working groups 17:00 - Ratification of final decisions 17:30 - Evaluation

INTRODUCTION Introduction by facilitator Daniel Swartz. Overview of consensus process, how it works, reasons for using it, hand signs, ways of saving time in decision-making. Overview of programme. Steve von Pohl provided an overview of the network's progress since the last AGM.

Changed lines 34-36 from:

- groups will report back for 30 minutes and then we will make decisions based on consensus decision making
- we will change the process slightly and report back and discuss each working group

to:
  • groups will report back for 30 minutes and then we will make decisions based on consensus decision making
  • we will change the process slightly and report back and discuss each working group

Changed lines 38-70 from:

- the following are a list of proposals to be approved:
- provisional orgs must fill in the survey before becoming full members - approved - Concern about the European Greenways Association, whose some of the members are supported by the automotive industry; they would not be granted full membership at the moment, but Randy will try to contact them to gather relevant information, to decide whether or not to keep them as provisional - Todd suggests that the info Randy finds should be made available
- What are the criteria to make the decision?
- This is a decision to continue them as provisional members or become full members, not to kick them out
- there are two questions here: who can become a member based on their sources of support and how to decide if they should be members
- can we make a session in the afternoon regarding membership criteria?
- proposal: can we just leave this to the SC to solve this case, and when the SC makes a report about it and puts it on the internet, there can be further discussion at the next AGM? - this proposal is approve

- network members should not receive support from the auto industry
- there are other industries, like oil which we should also consider? - this makes things complicated because there are many industries that build roads and bike lanes
- Dan says that this is a big discussion, and reiterates proposal to do it in the afternoon session: approved!

- it needs to be clearly defined what the requirements are for all membership levels, but there is nothing to reach consensus on here
- no consensus in working groups re: should we create higher level of membership? - Roeland suggests that the levels can depend on income - it will encourage members to work harder because they will receive more benefits - Joel says that active/inactive distinction will be a bureaucratic mess
- proposals: should their be supportive, active and inactive members? - Randy says that the working group discussion was about active and supporting, but there was no consensus around it and so they decided that there would be no distinction approved!
- Instead of active individuals, we would have individual members with varying levels of financial support and if orgs don't have a lot of money there will be possibilities of discount\\ - Todd asked if people who participate in the listserv are deemed active individuals
- George says that he is here as an individual
- APPROVED - provisional members who want to become full members could (not binding) get a letter of support from another member organisation - for example, says Joel, how will a provisional member org from China get a letter of support? - Todd Edelman says the purpose is because ICC cannot investigate provisional members, so this will give us more information about them
- Ton Daggers says that this is an example of distrust which is not happening, so let's wait until something bad happens, and this is not first discussion of distrust today; we lose time and energy by not pushing things forward - Todd Edelman proposes that we suggest the letter, but Dan says this is related to membership criteria and it can be discussed there - APPROVED!

to:

The following are a list of proposals to be approved:
* provisional orgs must fill in the survey before becoming full members - approved

  • Concern about the European Greenways Association, whose some of the members are supported by the automotive industry; they would not be granted full membership at the moment, but Randy will try to contact them to gather relevant information, to decide whether or not to keep them as provisional
  • Todd suggests that the info Randy finds should be made available
  • What are the criteria to make the decision?
    * This is a decision to continue them as provisional members or become full members, not to kick them out
    * there are two questions here: who can become a member based on their sources of support and how to decide if they should be members
  • can we make a session in the afternoon regarding membership criteria?
  • proposal: can we just leave this to the SC to solve this case, and when the SC makes a report about it and puts it on the internet, there can be further discussion at the next AGM?
  • this proposal is approved
  • network members should not receive support from the auto industry
  • there are other industries, like oil which we should also consider?
  • this makes things complicated because there are many industries that build roads and bike lanes
  • Dan says that this is a big discussion, and reiterates proposal to do it in the afternoon session: approved!
  • it needs to be clearly defined what the requirements are for all membership levels, but there is nothing to reach consensus on here
  • no consensus in working groups re: should we create higher level of membership?
  • Roeland suggests that the levels can depend on income
  • it will encourage members to work harder because they will receive more benefits
  • Joel says that active/inactive distinction will be a bureaucratic mess
  • proposals: should their be supportive, active and inactive members?
  • Randy says that the working group discussion was about active and supporting, but there was no consensus around it and so they decided that there would be no distinction approved!
  • Instead of active individuals, we would have individual members with varying levels of financial support and if orgs don't have a lot of money there will be possibilities of discount
  • Todd asked if people who participate in the listserv are deemed active individuals
  • George says that he is here as an individual
  • APPROVED
  • provisional members who want to become full members could (not binding) get a letter of support from another member organisation
  • for example, says Joel, how will a provisional member org from China get a letter of support?
  • Todd Edelman says the purpose is because ICC cannot investigate provisional members, so this will give us more information about them
  • Ton Daggers says that this is an example of distrust which is not happening, so let's wait until something bad happens, and this is not first discussion of distrust today; we lose time and energy by not pushing things forward
  • Todd Edelman proposes that we suggest the letter, but Dan says this is related to membership criteria and it can be discussed there - APPROVED!

Added line 70:

Changed lines 74-106 from:

- Insert here the proposed changes which were on the Wiki page
- we all agree that the network and the sub-groups of the network should endorse events
- the charter re: definition of automobile
- why don't we include trucks?
- the item is to clearly define what we mean by car or automobile
- Todd expressed disagreement that in certain cases trucks are the best way of transport
- Markus suggests that we wait until the next AGM to deal with the truck issue
- this is not about our mission or aims of the network, we should stick to the definition
- can car be translated as any unsustainable transport mode? - the intention of WCN is to discourage the use of automobiles, but the definition also includes the unsustainable use of "individual" motor vehicles, including motorcycles and trucks
- the SC will tinker with the wording
- Francois proposes that we deal with the subject of trucks in the charter itself, but it is something that needs to be discussed another time
- the next point: re: how disruptive organization can be removed - in cases of "immediate threat" the SC can remove a disruptive org without delay
- the point is approved
- next point re: WCN needs a code of conduct
- working group recommended that we already have enough codes\rules of behaviour in SC, ICC, etc.
- is there a lack of clarity in terms of roles, and does this stem from it?
- What would a code of conduct be/look like?
- in sum, the recomendation is approved
- next point, re: annual report
- the first part of the proposal (part A) is recommended to be put in the statutes
- Ton Daggers suggests that in the annual report, there should be significant part from the member groups in terms of their activities, so the visibility of the network is highlighted
- Re: Ton's idea, Markus thinks it is too much work to describe what all the orgs are doing
- Randy suggests including only activities which are network projects, but not the general activities
- Gabrielle proposes adding a section with an overview of the activities of the members, eg. from where are the members
- Or, Steve suggests that there is just a general description of the orgs
- consensus is reached on including that part A in the charter
- next point re: name change is approved
- there should be distinction between government or government agencies, businesses, municipalities, etc. - approved]
-

to:
  • Insert here the proposed changes which were on the Wiki page
  • we all agree that the network and the sub-groups of the network should endorse events
  • the charter re: definition of automobile
  • why don't we include trucks?
  • the item is to clearly define what we mean by car or automobile
  • Todd expressed disagreement that in certain cases trucks are the best way of transport
  • Markus suggests that we wait until the next AGM to deal with the truck issue
  • this is not about our mission or aims of the network, we should stick to the definition
  • can car be translated as any unsustainable transport mode?
  • the intention of WCN is to discourage the use of automobiles, but the definition also includes the unsustainable use of "individual" motor vehicles, including motorcycles and trucks
  • the SC will tinker with the wording
  • Francois proposes that we deal with the subject of trucks in the charter itself, but it is something that needs to be discussed another time
  • the next point: re: how disruptive organization can be removed
  • in cases of "immediate threat" the SC can remove a disruptive org without delay
  • the point is approved
  • next point re: WCN needs a code of conduct
  • working group recommended that we already have enough codes\rules of behaviour in SC, ICC, etc.
  • is there a lack of clarity in terms of roles, and does this stem from it?
  • What would a code of conduct be/look like?
  • in sum, the recomendation is approved
  • next point, re: annual report
  • the first part of the proposal (part A) is recommended to be put in the statutes
  • Ton Daggers suggests that in the annual report, there should be significant part from the member groups in terms of their activities, so the visibility of the network is highlighted
  • Re: Ton's idea, Markus thinks it is too much work to describe what all the orgs are doing
  • Randy suggests including only activities which are network projects, but not the general activities
  • Gabrielle proposes adding a section with an overview of the activities of the members, eg. from where are the members
  • Or, Steve suggests that there is just a general description of the orgs
  • consensus is reached on including that part A in the charter
  • next point re: name change is approved
  • there should be distinction between government or government agencies, businesses, municipalities, etc. - approved]

Changed lines 107-134 from:

- nothing to reach consensus here, just to pass reccomendations on to the steering committee
- there is problem with low funding - to solve, we need a vision when funding and proposing projects for the next 3-4 years - get list from SC and AB for funding opportunities - calls for funding through private people - do funding drives for specific projects
- going after large NGOs
- part of thinking realistically, we should be careful not to take on too much work
- go after international funding
- make better use of the network - there might be lack of clarity of expectations between members and the network, and what members should give to network in return from their membership - doing project-specific fundraising, and giving people roles for fundraising for particular projects - it needs to be clearly defined what the network is for, ie. what are the means for reaching our goals or reducing car dependence

- low media coverage and lack of respect in media
- to solve it, we can react to policy issues
- remind members that they should have WCN logo on their website, and having WCN logo on project documents
- allocate staff time differently, so there is more time for campaigning, writing articles, etc.
- Is there TOO MUCH ENGLISH in the network? - if groups want documents in their language, they should translate it, ie. the website should grow in terms of multiple languages - member orgs could translate something as part of their

- low mag distribution, editorial submissions, etc. - WCN is losing money, is it a newsletter or a magazine? - should it just be in electronic form with attractive videos, etc.? - to make it more financially sustainable, people should pay for printing? - members should be asked how important it is to have a physical copy of the magazine?

to:

  • nothing to reach consensus here, just to pass reccomendations on to the steering committee
  • there is problem with low funding
  • to solve, we need a vision when funding and proposing projects for the next 3-4 years
  • get list from SC and AB for funding opportunities
  • calls for funding through private people
  • do funding drives for specific projects
  • going after large NGOs
  • part of thinking realistically, we should be careful not to take on too much work
  • go after international funding
  • make better use of the network
  • there might be lack of clarity of expectations between members and the network, and what members should give to network in return from their membership
  • doing project-specific fundraising, and giving people roles for fundraising for particular projects
  • it needs to be clearly defined what the network is for, ie. what are the means for reaching our goals or reducing car dependence
  • low media coverage and lack of respect in media
  • to solve it, we can react to policy issues
  • remind members that they should have WCN logo on their website, and having WCN logo on project documents
  • allocate staff time differently, so there is more time for campaigning, writing articles, etc.
  • Is there TOO MUCH ENGLISH in the network?
  • if groups want documents in their language, they should translate it, ie. the website should grow in terms of multiple languages
  • member orgs could translate something as part of their
  • low mag distribution, editorial submissions, etc.
  • WCN is losing money, is it a newsletter or a magazine?
  • should it just be in electronic form with attractive videos, etc.?
  • to make it more financially sustainable, people should pay for printing?
  • members should be asked how important it is to have a physical copy of the magazine?

Changed lines 141-142 from:
  • Communication within ICC - better division tasks
to:
  • Communication within ICC
  • better division tasks
Added line 146:

Changed lines 169-170 from:

New members:
*Stephan von Pohl (ICC member, 2007)\\

to:

New members:

  • Stephan von Pohl (ICC member, 2007)
Changed line 175 from:
  • Wu-yi Ting was not re-nominated because she is not active on the steering committee, nor in her member group
to:
  • Wu-Yi Ting was not re-nominated (she is not active on the Steering Committee, nor in her member group)
Added line 213:

Changed lines 221-223 from:
  • Todd will research how other organisations get members etc.
to:
  • Todd will research how other organisations get members, etc.

[end]

May 26, 2006, at 03:49 PM by Steven Logan
Changed line 185 from:

Other issues discussed:

to:

Other issues:

Changed lines 188-190 from:
  • special support. Have a member coordinator who is skilled at working with young NGOs
to:
  • special support. Have a member coordinator who is skilled at working with young NGOs
  • Randy Ghent will send an invite to the working group to the members; if not enough people respond then he and Todd Edelman will adress individuals.
  • Todd will research how other organisations get members etc.
May 26, 2006, at 03:36 PM by Steven Logan
Changed lines 183-188 from:

Recommendation: A working group makes proposal regarding membership criteria, sends to SC; SC adopts provisional (binding) proposal which will be discussed and finalised at AGM 2007

to:

Recommendation: A working group makes proposal regarding membership criteria, sends to SC; SC adopts provisional (binding) proposal which will be discussed (and altered if necessary) at AGM 2007

Other issues discussed:

  • how to increase membership? flashing neon lights with name of new members
  • make people guilty for not being active
  • special support. Have a member coordinator who is skilled at working with young NGOs
May 26, 2006, at 03:32 PM by Steven Logan
Changed line 166 from:

7. Statute issue - this article 7c

to:

7. Statute issue - article 7c

Added lines 182-183:

Membership criteria

Recommendation: A working group makes proposal regarding membership criteria, sends to SC; SC adopts provisional (binding) proposal which will be discussed and finalised at AGM 2007

May 26, 2006, at 03:29 PM by Steven Logan
Changed line 120 from:
  • Objective: plarform for sharing ideas, experience; spread idea of carfree; synergy with local groups
to:
  • Objective: platform for sharing ideas, experience; spread idea of carfree; synergy with local groups
Changed lines 127-128 from:

1. Re: SC - one member needed from ICC; Steve von Pohl nominated

  • four people are continuing in their second year term; four people are retiring
to:

1. The new Steering Committee will be
Continuing in their terms:

  • Markus Heller (2007)
  • Rajendra Ravi (2007)
  • Sara Stout (2007)
  • Giselle Xavier (2007)

Renominated to second term:

  • Ton Daggers (2008)
  • Gabrielle Hermann (2008)
  • Carlos Pardo (2008)

New members:
*Stephan von Pohl (ICC member, 2007)
* Milan Boric (2008)

  • Justin Hyatt (2008)
  • Susanna Iraci

Deleted lines 145-150:
  • Three additional new members nominated: Susana V., from Laboratory of Sustainable Mobility (member of Legambiente)
  • She is new to the network, but interested in participating and has experience in sustainable mobility design
  • Milan Boric was also nominated (not yet agreed as he does not know)
  • Justin Hyatt was also nominated
  • No member from Asia to replace wu-yi
  • Even though there are a lot of Europeans on the committee, there is some geographical balance
Changed lines 149-152 from:
  • one new person nominated: Lloyd Wright - he is with ITDP and GTZ and he wrote the carfree development guide, has a lot of experience with projects around the world and has supported and helped the network
  • He is approved

3. Process

to:
  • one new person nominated: Lloyd Wright (ITDP and GTZ; wrote the Carfree Development Guidebook, has a lot of experience with projects around the world and has supported and helped the network)
  • He is approved

3. Nonbinding resolution

Changed lines 154-160 from:
  • Marta Polmbo was nominated, but she is very busy right now, but will be kept on reserve
  • Steve Ward from Carfree UK will also be put on reserve

4. Can we find more geographical balance?

  • Should we have a meeting in Bogota to nominate people in areas where there is no representation
  • Normally, this could only be done in an emergency, so we can look for people in Bogota, not have an extraordinary meeting, and then nominate them in Istanbul
to:
  • if anyone who is nominated says "no", then we recommend that Advisory Board replace them with either Marta Polmbo or Steve Ward

4. Question of Extraordinary General Meeting in Bogota to find geographical balance on SC?

  • We recommend no EGM. This is not an emergency. If qualified candidates appear in Bogota they can be nominated for 2007 AGM
Changed lines 163-181 from:

6.

to:

6. Item in statutes - should SC have power to make major decisions between meetings (in case of emergency)

  • As this isse has not come up yet, we reccomended no change.

7. Statute issue - this article 7c

  • This statute states that SC shall oversee financial activity
  • Our view: SC is not a financial oversight body, but can be asked to review financial matters
  • a related issue of WCN board and legal responsibility was raised
  • Recommendation: SC shall alter 7c to reflect its proper role, and will disucss the second issue with ICC

8. role of the SC

  • looking at procedures or steering the network?
  • at the beginning they did procedural work, but it is moving away from that and towards being a guiding body
  • thus this question is being answered

9. Proposal: New position of "Ombudsperson"

  • role would be: someone you can come to if you have problems, mediate conflicts informally between bodies, ensure members are fulfilling roles
  • Our recommendation: it is an interesting idea, but there is no need to add level of bureaucracy and watch over member groups; there is the need for conflict resolution, and we ask members to consider the issue and try to find an independent person
  • on behalf of the advisory board, Mr. JH Crawford, offers the services of the board

May 26, 2006, at 02:59 PM by Steven Logan
Changed lines 124-155 from:

4. Fundraising as a project\\

to:

4. Fundraising as a project

Candidates for steering committee and advisory board
1. Re: SC - one member needed from ICC; Steve von Pohl nominated

  • four people are continuing in their second year term; four people are retiring
  • Wu-yi Ting was not re-nominated because she is not active on the steering committee, nor in her member group
  • Three additional new members nominated: Susana V., from Laboratory of Sustainable Mobility (member of Legambiente)
  • She is new to the network, but interested in participating and has experience in sustainable mobility design
  • Milan Boric was also nominated (not yet agreed as he does not know)
  • Justin Hyatt was also nominated
  • No member from Asia to replace wu-yi
  • Even though there are a lot of Europeans on the committee, there is some geographical balance
  • all of the ratifications approved

2. Advisory Board

  • one new person nominated: Lloyd Wright - he is with ITDP and GTZ and he wrote the carfree development guide, has a lot of experience with projects around the world and has supported and helped the network
  • He is approved

3. Process

  • if you nominate someone please let them know before you nominated them
  • Marta Polmbo was nominated, but she is very busy right now, but will be kept on reserve
  • Steve Ward from Carfree UK will also be put on reserve

4. Can we find more geographical balance?

  • Should we have a meeting in Bogota to nominate people in areas where there is no representation
  • Normally, this could only be done in an emergency, so we can look for people in Bogota, not have an extraordinary meeting, and then nominate them in Istanbul

5. Does WCN need an official spokesperson?

  • The SC should nominate someone as an official spokesperson
  • Recommended that SC address this at the next meeting

6.

May 26, 2006, at 02:45 PM by Steven Logan
Changed lines 117-118 from:

The group prioritised existing projects and discussed new proposals. This resulted in four proposals. Two groups discussed what was needed to continue with these project (planning, who are stakeholders, (after)effects of projects, how to disseminate project).

to:

The group prioritised existing projects and discussed new proposals. This resulted in four major priorities that were discussed in more detail. Two groups discussed what was needed to continue with these project (planning, who are stakeholders, (after)effects of projects, how to disseminate project).

May 26, 2006, at 02:41 PM by Steven Logan
Changed lines 117-118 from:

The group prioritised existing projects and discussed new proposals. This resulted in four proposals. Two groups discussed what was needed to continue with these project (planning, who are stakeholders, (after)effects of projects, how to disseminate project).

to:

The group prioritised existing projects and discussed new proposals. This resulted in four proposals. Two groups discussed what was needed to continue with these project (planning, who are stakeholders, (after)effects of projects, how to disseminate project).

Changed lines 122-124 from:
to:

2. Carfree Pilot Project
3. WCFD
4. Fundraising as a project\\

May 26, 2006, at 02:34 PM by Steven Logan
Changed lines 121-122 from:
  • Things to bear in mind: adapt conference to local issues
  • Finances.
to:
  • Things to bear in mind: adapt conference to local issues. Have discussions with local officials and NGOs.
May 26, 2006, at 02:32 PM by Steven Logan
Changed lines 114-122 from:
  • when you want to contact WCN (ICC), contact the proper person (see the 'Contact Us' page)
to:
  • when you want to contact WCN (ICC), contact the proper person (see the 'Contact Us' page)

Network and Project Priorities

The group prioritised existing projects and discussed new proposals. This resulted in four proposals. Two groups discussed what was needed to continue with these project (planning, who are stakeholders, (after)effects of projects, how to disseminate project).

1. Towards Carfree Cities conference series
* Objective: plarform for sharing ideas, experience; spread idea of carfree; synergy with local groups

  • Things to bear in mind: adapt conference to local issues
  • Finances.
May 26, 2006, at 02:20 PM by Steven Logan
Changed lines 29-30 from:

- Randy says that the working group discussion was about active and supporting, but there was no consensus around it and so they decided that there would be no distinction approved!
- Instead of active individuals, we would have individual members with varying levels of financial support and if orgs don't have a lot of money there will be possibilities of discount\\

to:

- Randy says that the working group discussion was about active and supporting, but there was no consensus around it and so they decided that there would be no distinction approved!
- Instead of active individuals, we would have individual members with varying levels of financial support and if orgs don't have a lot of money there will be possibilities of discount\\

Changed line 33 from:

- approved

to:

- APPROVED

Changed lines 36-38 from:

- Todd says the purpose is because ICC cannot investigate provisional members, so this will give us more information about them
- Ton says that this is an example of distrust which is not happening, so let's wait until something bad happens, and this is not first discussion of distrust today; we lose time and energy by not pushing things forward - Todd proposes that we suggest the letter, but Dan says this is related to membership criteria and it can be discussed there - approved!

to:

- Todd Edelman says the purpose is because ICC cannot investigate provisional members, so this will give us more information about them
- Ton Daggers says that this is an example of distrust which is not happening, so let's wait until something bad happens, and this is not first discussion of distrust today; we lose time and energy by not pushing things forward - Todd Edelman proposes that we suggest the letter, but Dan says this is related to membership criteria and it can be discussed there - APPROVED!

Changed lines 41-42 from:

-

Charter and Statutes (proposed changes)\\

to:

- This evaluation is being done ongoing on a bulletin board.

Charter and Statutes (proposed changes)

Changed lines 45-47 from:

- we all agree that the network and the sub-groups of the network should endorse events - the charter re: definition of automobile - why don't we include trucks?

to:

- we all agree that the network and the sub-groups of the network should endorse events
- the charter re: definition of automobile
- why don't we include trucks?\\

Changed line 92 from:

- low media coverage and lack of respect in media

to:

- low media coverage and lack of respect in media\\

Changed line 96 from:

- too much English in the network?

to:

- Is there TOO MUCH ENGLISH in the network?

Changed lines 106-114 from:

to:

Communications

1. Comments, recommendations

  • It's important to know who is the member group contact
  • In communicating with member orgs and partners, use the telephone, too.
  • "Kick asses", this means communicating people's responsibilities and deadlines
  • Communication with public officials: WCN/ICC needs to nourish personal relationships with EU and other publid officials
  • Better communication with other NGOs
  • Communication within ICC - better division tasks
  • when you want to contact WCN (ICC), contact the proper person (see the 'Contact Us' page)
May 26, 2006, at 02:10 PM by Steven Logan
Changed lines 1-2 from:
  • Reports from small working groups which discussed network functioning\\
to:

Reports from small working groups which discussed network functioning

Changed line 6 from:
  • Member organisations (expectations of network, how to fulfill them, and approval of new members)\\
to:

Member organisations (expectations of network, how to fulfill them, and approval of new members)

Changed line 18 from:

- network members should not receive support from the auto industry

to:

- network members should not receive support from the auto industry\\

Changed line 39 from:
  • International Coordination Centre (evaluation)\\
to:

International Coordination Centre (evaluation)\\

Changed line 41 from:
  • Charter and Statutes (proposed changes)\\
to:

Charter and Statutes (proposed changes)\\

Changed line 75 from:
  • Strategic plan (goals and strategies for next 3-4 years)\\
to:

Strategic plan (goals and strategies for next 3-4 years)

Changed lines 102-104 from:

- members should be asked how important it is to have a physical copy of the magazine?

to:

- members should be asked how important it is to have a physical copy of the magazine?

May 26, 2006, at 02:08 PM by Steven Logan
Changed line 101 from:

- members should be asked how important it is to have a physical copy of the magazine?

to:

- members should be asked how important it is to have a physical copy of the magazine?

May 26, 2006, at 11:19 AM by Steven Logan
Added line 39:

-

Changed lines 70-71 from:

to:

- there should be distinction between government or government agencies, businesses, municipalities, etc. - approved]
-

Added lines 75-101:

- nothing to reach consensus here, just to pass reccomendations on to the steering committee
- there is problem with low funding - to solve, we need a vision when funding and proposing projects for the next 3-4 years - get list from SC and AB for funding opportunities - calls for funding through private people - do funding drives for specific projects
- going after large NGOs
- part of thinking realistically, we should be careful not to take on too much work
- go after international funding
- make better use of the network - there might be lack of clarity of expectations between members and the network, and what members should give to network in return from their membership - doing project-specific fundraising, and giving people roles for fundraising for particular projects - it needs to be clearly defined what the network is for, ie. what are the means for reaching our goals or reducing car dependence

- low media coverage and lack of respect in media - to solve it, we can react to policy issues
- remind members that they should have WCN logo on their website, and having WCN logo on project documents
- allocate staff time differently, so there is more time for campaigning, writing articles, etc.
- too much English in the network? - if groups want documents in their language, they should translate it, ie. the website should grow in terms of multiple languages - member orgs could translate something as part of their

- low mag distribution, editorial submissions, etc. - WCN is losing money, is it a newsletter or a magazine? - should it just be in electronic form with attractive videos, etc.? - to make it more financially sustainable, people should pay for printing? - members should be asked how important it is to have a physical copy of the magazine?

May 26, 2006, at 11:01 AM by Steven Logan
Changed lines 16-17 from:

- network members should not receive support from the auto industry

to:

- network members should not receive support from the auto industry

Changed lines 21-23 from:

-

to:

- it needs to be clearly defined what the requirements are for all membership levels, but there is nothing to reach consensus on here
- no consensus in working groups re: should we create higher level of membership? - Roeland suggests that the levels can depend on income - it will encourage members to work harder because they will receive more benefits - Joel says that active/inactive distinction will be a bureaucratic mess
- proposals: should their be supportive, active and inactive members? - Randy says that the working group discussion was about active and supporting, but there was no consensus around it and so they decided that there would be no distinction approved!
- Instead of active individuals, we would have individual members with varying levels of financial support and if orgs don't have a lot of money there will be possibilities of discount\\ - Todd asked if people who participate in the listserv are deemed active individuals
- George says that he is here as an individual
- approved - provisional members who want to become full members could (not binding) get a letter of support from another member organisation - for example, says Joel, how will a provisional member org from China get a letter of support? - Todd says the purpose is because ICC cannot investigate provisional members, so this will give us more information about them
- Ton says that this is an example of distrust which is not happening, so let's wait until something bad happens, and this is not first discussion of distrust today; we lose time and energy by not pushing things forward - Todd proposes that we suggest the letter, but Dan says this is related to membership criteria and it can be discussed there - approved!

May 26, 2006, at 10:42 AM by Steven Logan
Changed lines 6-10 from:

- provisional orgs msut fill in the survey before becoming full members - - -

to:

- the following are a list of proposals to be approved:
- provisional orgs must fill in the survey before becoming full members - approved - Concern about the European Greenways Association, whose some of the members are supported by the automotive industry; they would not be granted full membership at the moment, but Randy will try to contact them to gather relevant information, to decide whether or not to keep them as provisional - Todd suggests that the info Randy finds should be made available
- What are the criteria to make the decision?
- This is a decision to continue them as provisional members or become full members, not to kick them out
- there are two questions here: who can become a member based on their sources of support and how to decide if they should be members
- can we make a session in the afternoon regarding membership criteria?
- proposal: can we just leave this to the SC to solve this case, and when the SC makes a report about it and puts it on the internet, there can be further discussion at the next AGM? - this proposal is approve - network members should not receive support from the auto industry - there are other industries, like oil which we should also consider? - this makes things complicated because there are many industries that build roads and bike lanes
- Dan says that this is a big discussion, and reiterates proposal to do it in the afternoon session: approved! -

May 26, 2006, at 10:30 AM by Steven Logan
Changed line 6 from:

-

to:

- provisional orgs msut fill in the survey before becoming full members

Changed lines 17-20 from:

- the item is to clearly define what we mean by car or automobile - Todd expressed disagreement that in certain cases trucks are the best way of transport - Markus suggests that we wait until the next AGM to deal with the truck issue - this is not about our mission or aims of the network, we should stick to the definition

to:

- the item is to clearly define what we mean by car or automobile
- Todd expressed disagreement that in certain cases trucks are the best way of transport
- Markus suggests that we wait until the next AGM to deal with the truck issue
- this is not about our mission or aims of the network, we should stick to the definition\\

Changed lines 27-38 from:

- the point is approved - next point re: WCN needs a code of conduct - working group recommended that we already have enough codes\rules of behaviour in SC, ICC, etc. - is there a lack of clarity in terms of roles, and does this stem from it? - What would a code of conduct be/look like? - in sum, the recomendation is approved - next point, re: annual report - the first part of the proposal (part A) is

to:

- the point is approved
- next point re: WCN needs a code of conduct
- working group recommended that we already have enough codes\rules of behaviour in SC, ICC, etc.
- is there a lack of clarity in terms of roles, and does this stem from it?
- What would a code of conduct be/look like?
- in sum, the recomendation is approved
- next point, re: annual report
- the first part of the proposal (part A) is recommended to be put in the statutes
- Ton Daggers suggests that in the annual report, there should be significant part from the member groups in terms of their activities, so the visibility of the network is highlighted
- Re: Ton's idea, Markus thinks it is too much work to describe what all the orgs are doing
- Randy suggests including only activities which are network projects, but not the general activities
- Gabrielle proposes adding a section with an overview of the activities of the members, eg. from where are the members
- Or, Steve suggests that there is just a general description of the orgs
- consensus is reached on including that part A in the charter
- next point re: name change is approved

May 26, 2006, at 10:22 AM by Steven Logan
Changed lines 25-27 from:

to:

- the next point: re: how disruptive organization can be removed - in cases of "immediate threat" the SC can remove a disruptive org without delay
- the point is approved - next point re: WCN needs a code of conduct - working group recommended that we already have enough codes\rules of behaviour in SC, ICC, etc. - is there a lack of clarity in terms of roles, and does this stem from it? - What would a code of conduct be/look like? - in sum, the recomendation is approved - next point, re: annual report - the first part of the proposal (part A) is

May 26, 2006, at 10:17 AM by Steven Logan
Changed lines 19-21 from:

- Markus suggests that we wait until the next AGM to

to:

- Markus suggests that we wait until the next AGM to deal with the truck issue - this is not about our mission or aims of the network, we should stick to the definition - can car be translated as any unsustainable transport mode? - the intention of WCN is to discourage the use of automobiles, but the definition also includes the unsustainable use of "individual" motor vehicles, including motorcycles and trucks
- the SC will tinker with the wording
- Francois proposes that we deal with the subject of trucks in the charter itself, but it is something that needs to be discussed another time

May 26, 2006, at 10:11 AM by Steven Logan
Changed lines 1-3 from:
  • Review of consensus decision making
    - dfdaffds

- dafadsf

to:
  • Reports from small working groups which discussed network functioning
    - groups will report back for 30 minutes and then we will make decisions based on consensus decision making
    - we will change the process slightly and report back and discuss each working group

  • Member organisations (expectations of network, how to fulfill them, and approval of new members)
    -

- - -

  • International Coordination Centre (evaluation)
    * Charter and Statutes (proposed changes)
    - Insert here the proposed changes which were on the Wiki page
    - we all agree that the network and the sub-groups of the network should endorse events

- the charter re: definition of automobile - why don't we include trucks? - the item is to clearly define what we mean by car or automobile - Todd expressed disagreement that in certain cases trucks are the best way of transport - Markus suggests that we wait until the next AGM to

  • Strategic plan (goals and strategies for next 3-4 years)\\
May 26, 2006, at 09:56 AM by Steven Logan
Added lines 1-3:
  • Review of consensus decision making
    - dfdaffds

- dafadsf

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